Minutes of the Meeting of Council May 15, 2006
These minutes are unofficial and must be formally approved by Council at the next meeting.
The Council of the City of Sylvania, Ohio met in regular session on Monday, May 15, 2006 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Mark Bula, Keith M. Haddad, Doug Haynam, Mark Luetke, Barbara R. Sears (7); absent: (0).	Roll call: all present.
Mr. Haynam led the Pledge of Allegiance to the United States of America.	Pledge of Alleg.
Mayor Stough stated that Council will now consider agenda item 3.
Requests were made for the following amendments to the agenda: 5a. Proposed Ordinance 45-2006, approving the zoning change at 7600 Sylvania Ave. 8a. Move item 24a here. 20a. Zoning Committee meeting report. 24b. Finance Committee meeting report and set meeting date. 24c. Feasibility Study meeting report and next meeting date. Mrs. Sears moved, Mr. Luetke seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.	Amendments to the agenda.
Mrs. Sears presented the May 1 meeting minutes. Mrs. Sears moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of May 1, 2006 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.	Approval of the May 1 minutes.
Mayor Stough stated that Council will now consider agenda item 5, and Mr. Luetke moved, Mr. Borell seconded, to excuse Mr. Haynam, at his request, due to a possible conflict with his law firm representing the applicant; roll call vote being: Bula, Haddad, Luetke, Sears, Backus, Borell (6) yeas; (0) nays. The motion carried.	Haynam excused.

Mrs. Sears reported that no one was present at the 7:15 public hearing for zoning ordinance amendment petition no. ZA-2-2006 objected to the zoning change request for 7600 Sylvania Avenue. Mrs. Sears presented and read aloud by title only, proposed Ordinance No. 45-2006, a written copy of same having been previously furnished to each member of Council, AApproving the recommendation of the Municipal Planning Commission to approve petition for zoning ordinance amendment no. ZA-2-2006 on the petition of Joseph A. Rideout, attorney for Cougar Investors, LLC to change the zoning of its property at 7600 Sylvania Ave., Sylvania, Ohio from >B-1 Limited Business and Office Zoning District= to >B-2 General Business Zoning District=; and declaring an emergency.@ Mrs. Sears moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Luetke, Sears, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.	Ordinance 45-2006, AApproving ...ZA-2-2006... 7600 Sylvania Ave...@
Mrs. Sears moved, Mr. Haddad seconded, that Ordinance No. 45-2006 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 6 and Mr. Haynam returned.	Haynam returns.
Mayor Stough read, and then presented the proclamation declaring May 26 as American Legion Auxiliary Poppy Day to Miss Poppy, Paige Mills, representing Joseph Diehn Unit 468 American Legion post.	May 26 - Poppy Day.
Mayor Stough stated that Council will now consider agenda item 7.
Mayor Stough presented the framed Resolution No. 12-2006, commending the Sylvania Northview Wildcats for their achievements during the 2005-2006 boys= hockey season to some of the players and their coaches.	Presentation of Resolution 12-2006.
Mayor Stough stated that Council will now consider agenda item 8.
Lucas County Commissioner Maggie Thurber gave an update on County issues, and explained the need for funding for the County-wide emergency communication system.	County update.

Mr. Borell reported on the May 10 Parks & Forestry Committee meeting to discuss the Harroun Park issue. He said that members of the Committee, Council, and audience members were invited to speak regarding their goals for the park. The Committee requests a plan that shows restoration of the ravine to its prior condition, solving the drainage problems, and cost estimates for same. Mayor Stough commented that there are no official plans, that the action was decided in the field when the issues surfaced. He said that it was considered a good solution at the time because the work was going to be done at no cost to the City. Sue McHugh, 6751 Convent Blvd., asked that the City liaison be re-established to work with the Friends of the Lathrop House and the Metroparks. Tom Syperski, 6830 Gettysburg Dr., asked if funds are available to put the ravine back to its previous location. Mayor Stough noted that if Council approves a capital improvement budget, and expenditures for that particular project, it is possible. He has instructed the Service Director to consult with the Storm Water Manager to determine what solutions are possible.	Lathrop House grading and Harroun Park detention pond.
Mayor Stough stated that Council will now consider agenda item 9.
Mr. Borell presented and read aloud by title only, proposed Ordinance No. 3-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to participate in a 2 year program on behalf of the City of Sylvania, Ohio, with the Board of Lucas County Commissioners, Lucas County, Ohio for broadening the scope of the Gypsy Moth Program; appropriating funds therefore in the amount of $4,495; and declaring an emergency.@ Mr. Borell moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Ordinance 35-2006, A...Partici- pate...Gypsy Moth Program...@
Mr. Borell moved, Mrs. Sears seconded, that Ordinance No. 35-2006 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 10.
Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 37-2006, a written copy of same having been previously furnished to each member of Council, AProviding for the construction, maintenance, repair, cleaning and enclosing open drainage ditches located within the corporate limits of the City of Sylvania; authorizing the Director of Public Service by and through the proper officers of said City to do said work during the year 2006; establishing one district for said purpose in accordance with the provisions of Section 727.012 of the Revised Code of Ohio; providing for the assessment of the cost and expense thereof upon abutting property; and declaring an emergency.@ Mr. Haddad moved, Mrs. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.	Ordinance 37-2006, AProviding.. Ditches...Assess- ment...@
Mr. Haddad moved, Mr. Luetke seconded, that Ordinance No. 37-2006 be enacted as an emergency measure as declared therein; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.

Mr. Borell presented and read aloud by title only, proposed Ordinance No. 38-2006, a written copy of same having been previously furnished to each member of Council, AProviding for the controlling blight and disease of shade trees and for planting, maintaining, trimming and removing shade trees in and along the streets and within public right-of-way of the City of Sylvania; authorizing the Director of Public Service, by and through the proper officers of said City to do said work during the year 2006; establishing one district for said purpose in accordance with the provisions of Section 727.011 of the Revised Code of Ohio; providing for the assessment of the cost and expense thereof upon abutting property; and declaring an emergency.@ Mr. Borell moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.	Ordinance 38-2006, AProviding.. Trees...Assess- ment...@
Mr. Borell moved, Mr. Luetke seconded, that Ordinance No. 38-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 11.
Mayor Stough presented proposed Ordinance No. 42-2006, and Mr. Borell moved, Mrs. Sears seconded, to amend Section 2 of same by changing the word Alight bars@ to Avehicles@; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.	Amendment to Ordinance 42-2006.
Dr. Backus read aloud by title only, proposed Ordinance No. 42-2006, as amended, a written copy of same having been previously furnished to each member of Council, AAuthorizing the sale of the five (5) 2003 Chevrolet Impala Police cars to the Toledo Police Department for $12,500.00; determining said police cars to be of no further use to the City of Sylvania; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance as amended; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Ordinance 42-2006, A...Sale of Five (5) 2003 Chevrolet Impala ...to the Toledo Police Depart- ment...@
Dr. Backus moved, Mr. Luetke seconded, that Ordinance No. 42-2006, as amended, be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 12.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 43-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement, on behalf of the City of Sylvania, Ohio, with Gaye E. Gindy, for an audit of certain Bureau of Motor Vehicle records for the year 2005 and related duties; and declaring an emergency.@ Dr. Backus moved, Mrs. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.
Ordinance 43-2006, A...Agree- ment...Gindy... Audit...Bureau of Motor Vehicle Records...@Dr. Backus moved, Mr. Bula seconded, that Ordinance No. 43-2006 be enacted as an emergency measure as declared therein; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 13.
Mrs. Sears presented and read aloud by title only, proposed Ordinance No. 44-2006, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of Edventures to provide visioning and alignment facilitation services to develop a vision statement for the City of Sylvania; appropriating funds therefore in an amount not to exceed $15,000; and declaring an emergency.@ Mrs. Sears moved, Mr. Bula seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.	Ordinance 44-2006, AAccepting the Proposal of Edventures... Visioning Services...@
Mrs. Sears moved, Mr. Luetke seconded, that Ordinance No. 44-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.
Mrs. Sears moved, Mr. Luetke seconded, to set a meeting of the Committee-of-the-Whole for May 26, 2006 from 8:00 a.m. to 1:00 p.m., at a place yet to be determined, to start the initial process of formulating a vision statement and guiding principles for the City of Sylvania; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.	C-O-W to meet May 26, 8:00 a.m. to 1:00 p.m. for vision statement.
Mayor Stough stated that Council will now consider agenda item 14.
Mayor Stough presented the City Forester=s report regarding the Monroe Street beautification project. Three streetscape designers have been asked to submit proposals. Two have been received, and a recommendation will be made to Council when the third design is submitted.	Monroe Street beautification.
Mayor Stough stated that Council will now consider agenda item 15.
Mayor Stough presented Service Director Jeffery Ballmer=s report on the refuse and recycling bids received. After discussion, Mr. Haddad moved, Mr. Bula seconded, to authorize legislation awarding the contract to Allied Waste for both weekly refuse collection and weekly recycling collection; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Legislation authorized to accept refuse and recycling bid.

Mayor Stough stated that Council will now consider agenda item 16.
Mayor Stough presented the Service Director=s report on two projects that the Judge and Court Clerk feel are necessary for the operation of the Municipal Court. After discussion, Mr. Haynam moved, Mr. Bula seconded, to authorize legislation for the installation of a door for access by the visiting judge, and the replacement of some heating and cooling equipment in the main court room and prisoner holding area that is not working properly; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.	Legislation authorized, court improvements.
Mayor Stough stated that Council will now consider agenda item 17.
After discussion on the Service Director=s report on the County=s plans to resurface King Road from Central Avenue to just south of Sylvan Towne Drive; Dr. Backus moved, Mr. Luetke seconded, to authorize legislation entering into a Joint Cooperation Agreement with Lucas County for the project; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.	Legislation authorized, Joint Cooperation Agreement with County-King Rd.
Mayor Stough stated that Council will now consider agenda item 18.
Mayor Stough presented the Service Director=s report on salt bids for the 2006-2007 season, and Dr. Backus moved, Mr. Haddad seconded, to authorize the clerk to advertise for the salt bids; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Clerk to advertise for salt bids.
Mayor Stough stated that Council will now consider agenda item 19.
Dr. Backus presented the notice from the Ohio Division of Liquor Control of the transfer of the liquor license for Sodbuster=s. Dr. Backus moved, Mrs. Sears seconded, that no hearing be requested for the transfer of the liquor permit from Mallethead Inc., d/b/a Sodbuster=s, 5758 N. Main Street, Units 5 & 6, to M.C. Lewan, LLC, d/b/a Sodbuster=s 5758 N. Main Street, Units 5 & 6; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.	No hearing requested for liquor permit transfer of the Sodbuster=s.
Mayor Stough stated that Council will now consider agenda item 20.

Mayor Stough presented zoning ordinance amendment petition no. ZA-3-2006, a request to change the zoning at 6820 Sylvania Ave., and 4020 and 4030 Franklin Dr. from AR-1 Single Family Residential Large Lot District@ to AB-1 Limited Business and Office District.@ Keith Brown, applicant=s agent, was present and explained the plans for the property. Mr. Haynam moved, Mr. Borell seconded, to refer zoning ordinance amendment petition no. ZA-3-2006 to the Planning Commission for review and recommendation; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.	ZA-3-2006 to Planning Comm.
Mr. Haynam explained that the Zoning & Annexation Committee met on May 12 to discuss the proposed project with the applicant=s agent.
Mayor Stough stated that Council will now consider agenda item 21.
Mrs. Sears reported that the Fire/EMS Advisory Board considered the revised study by the University of Toledo, and the Firefighters Board presented their findings on fire and rescue service needs in the City and the Township. One recommendation is that the No. 1 station in downtown be closed.	Fire Advisory Board.
Mayor Stough stated that Council will now consider agenda item 22.
After a brief discussion, Mrs. Sears advised Council members who want to access their e-mail through the City=s web page, to call the Information Technology Division.	Council e-mails.
Mayor Stough stated that Council will now consider agenda item 23.
There was a brief discussion on the differences in school funding in the state of Michigan versus in Ohio.	School funding.
Mayor Stough stated that Council will now consider agenda item 24.
Mrs. Sears reported on the May 11 Finance Committee meeting, and said that the Committee will meet on May 24 at 7:30 a.m. to continue discussions on extending the boundaries of CRA #8, extending the hotel tax abatement, an update on debt policies, financial policies and the capital budget.	Finance Comm. to meet at 7:30 a.m. on May 24.
Mr. Luetke gave an update on the Feasibility Study Committee meeting. He noted that the next meeting is May 24 at 7:00 a.m. in the SCIC offices.	Feasibility Study Comm. May 24.
Mayor Stough stated that all items on the agenda had been considered. Mrs. Sears moved, Mr. Bula seconded, that this meeting adjourn; all present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 10:10 p.m.	Adjournment.