Minutes of the Meeting of Council June 5, 2006

Minutes of the Meeting of Council June 5, 2006

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, June 5, 2006 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Mark Bula, Keith M. Haddad, Doug Haynam, Mark Luetke, Barbara R. Sears (7); absent: (0).		Roll call: all present.

Mr. Luetke led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following amendments to the agenda: 5a. Move agenda item 22 here. 5b. Move agenda item 20 here. 5c. Finance Committee meeting report. 5d. Proposed Ordinance 59-2006, approving the Parks & Forestry budget. 23a. Report on the Feasibility Study Committee. 25. Authorize a resolution of commendation. Mrs. Sears moved, Dr. Backus seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.		Amendments to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Mrs. Sears presented the May 15 meeting minutes. Mrs. Sears moved, Mr. Haddad seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of May 15, 2006 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.		Approval of the May 15 minutes.

Mayor Stough stated that Council will now consider agenda item 5.

Service Director Jeffrey Ballmer explained the three alternates to keeping the existing detention pond as is in Harroun Park. After discussion Mr. Borell moved, Mrs. Sears seconded, to refer the issue to the Parks and Forestry Committee for a meeting at the Harroun Park Shelter House with all interested parties, and the tentative date is June 21 at 4:00 p.m.; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Detention pond at Harroun Park to Parks & Forestry Comm.

Mayor Stough explained that Toledo Memorial Park, which is a special use under the zoning code, has demolished a service building, and wants to replace it on the same site with a new one about one-third larger in size. There was discussion on the applicant having to go through the zoning ordinance amendment procedure since this is not a significant change to the property. Mr. Haddad moved, Mrs. Sears seconded, to agree with the administration that this is not a significant change. Mr. Haynam suggested that the request be postponed until the next meeting so that adjoining property owners can be contacted to see if they have any concerns. Mrs. Sears withdrew her second, and Mr. Haynam moved, Mr. Bula seconded, to table the request and direct the Zoning Administrator to contact the adjoining property owners; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula (6) yeas; Haddad (1) nay. The motion carried.		Toledo Memorial Park service building tabled.

Some members of the audience wished to speak about the previous item, the detention pond at Harroun Park, and Mayor Stough and Council brought the item back to the table. Sue McHugh, 6751 Convent Blvd., requested that signs announcing the meeting be posted at the park. She noted that the Metroparks will have their first public meeting on the Lathrop House on June 28 at the Sylvania Senior Center. K. LaVerne Redden, 2032 E. London Square, Toledo, an officer of Friends of the Lathrop House, encouraged Council to look at alternates one and two of the Service Director=s report as solutions to reconciling the ravine as it was.		Brief discussion about Harroun Park.

Mayor Stough presented the Service Director=s report on state funding being available in 2007 for the Sylvania/Vicksburg traffic signal project. He said that Lucas County will pay one-half of the cost, and the total project, which includes installation of the traffic signal, and upgrades to five additional signals, is a good candidate for state funding. Robert Solt, 4545 Vicksburg Dr., asked that now that the project has been approved, finish it. It is a more importantly a safety issue rather than a fiscal one. After discussion on the project, and the availability of funds, Council concurred that the City proceed with the installation of the signal at Sylvania and Vicksburg this year, and wait until the 2007 money is available to do the upgrades.		Sylvania/Vicks- burg traffic signal.

Mrs. Sears reported that the Finance Committee met on May 24. The members are waiting for more information on the hotel/motel tax abatement, so have agreed to waive it for an additional 30 days, until July 1. They are getting questions to the Finance Director on the debt policy and debt management. Mrs. Sears said that she, the Finance Director and the Law Director met with two school board members and the Superintendent and Treasurer to discuss the extension of Community Reinvestment Area No. 8, and its impact on school funding. The Law Director is getting more information on that. Members of the School Board were present and distributed a letter requesting that City Council consider creating a new CRA under current legislation to protect the schools. Mrs. Sears said that another Finance Committee meeting will be set.

Finance Comm. report.Mr. Borell presented and read aloud by title only, proposed Ordinance No. 59-2006, a written copy of same having been previously furnished to each member of Council, AApproving the proposed Capital Improvement Budget for Sylvania Parks and Forestry for 2006 in the amount of $33,510.00; appropriating funds for budgeted items in accordance therewith; and declaring an emergency.@ Mr. Borell moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 59-2006, approving... budget...Parks and Forestry...@

Mr. Borell moved, Mr. Luetke seconded, that Ordinance No. 59-2006 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 6.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 46-2006, a written copy of same having been previously furnished to each member of Council, AAccepting for annexation to the City of Sylvania, Ohio, the territory described in annexation petition number 05-11 for which James E. Moan is the agent, and as hereinafter described; providing for the interim zoning of said territory; and declaring an emergency.@ Mr. Haynam moved, Mrs. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.		Ordinance 46-2006, A...Annexa- tion...05-11...@ (11.08 acres, Little Rd.)

Mr. Haynam moved, Mr. Haddad seconded, that Ordinance No. 46-2006 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Haddad, Haynam, Luetke, Sears, Backus (6) yeas; Bula (1) nay. The motion carried.

Mayor Stough stated that Council will now consider agenda item 7.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 47-2006, a written copy of same having been previously furnished to each member of Council, AAccepting for annexation to the City of Sylvania, Ohio, the territory described in annexation petition number 05-10 for which James E. Moan is the agent, and as hereinafter described; providing for the interim zoning of said territory; and declaring an emergency.@ Mr. Haynam moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.		Ordinance 47-2006, A...Annexa- tion...05-10...@ (1.41 acres, Alexis & Stewart)

Mr. Haynam moved, Mrs. Sears seconded, that Ordinance No. 47-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Haddad (6) yeas; Bula (1) nay. The motion carried.

Mayor Stough stated that Council will now consider agenda item 8.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 48-2006, a written copy of same having been previously furnished to each member of Council, ADedicating a portion of City property for street purposes in connection with the Eagle Trace project; and declaring an emergency.@ Dr. Backus moved, Mr. Haynam seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 48-2006, ADedicating a portion of City property for street purposes...@

Dr. Backus moved, Mr. Haddad seconded, that Ordinance No. 48-2006 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

The Service Director=s report on the Monroe Street project inspection was placed on file. Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 49-2006, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of Tetra Tech to provide inspection services for the Monroe Street Improvement project; appropriating funds therefore in an amount not to exceed $138,250; and declaring an emergency.@ Mr. Luetke moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.		Ordinance 49-2006, A...Tetra Tech...Inspection Services...Monroe Street...@

Mr. Luetke moved, Dr. Backus seconded, that Ordinance No. 49-2006 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.

There was a brief discussion on the possibility of signage asking motorists not to block driveways. It was also suggested that the Jamie Farr promoters be encouraged to include construction information in their program packets.

Mayor Stough stated that Council will now consider agenda item 10.

The Service Director=s report on the bid received for the Bonniebrook Bridge replacement project was placed on file. Mr. Bula presented and read aloud by title only, proposed Ordinance No. 50-2006, a written copy of same having been previously furnished to each member of Council, AAccepting the bid of Mosser Construction, Inc. and awarding the contract for the Bonniebrook Bridge over Ten Mile Creek project to same; authorizing the expenditure for the improvements in the amount of $651,739.45; appropriating funds therefore; and declaring an emergency.@ Mr. Bula moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Ordinance 50-2006, A...Bid of Mosser Const... Bonniebrook Bridge...@

Mr. Bula moved, Mr. Luetke seconded, that Ordinance No. 50-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 11.

The Service Director=s report on the Change Order for the Brinthaven, Brintwood, and New England Lane improvements was placed on file. Dr. Backus presented and read aloud by title only, proposed Ordinance No. 51-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to approve Change Order No. 1 (Final) to this City=s agreement with Ed Kelly and Sons, Inc. for the Brinthaven, Brintwood, & New England Lane Improvement project which reflects the as-built quantities; decreasing the contract amount by $29,523.23; appropriating the sum of $7,024,71 as and for the City=s remaining balance; and declaring an emergency.@ Dr. Backus moved, Mrs. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.		Ordinance 51-2006, A...Approve Change Order... Brinthaven...@

Dr. Backus moved, Mr. Luetke seconded, that Ordinance No. 51-2006 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 12.

The Service Director=s report on the King Road improvements was placed on file. Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 52-2006, a written copy of same having been previously furnished to each member of Council, AAppropriating $1,122.60 to reconcile with Lucas County for the City=s portion of final construction costs relative to the King Road Improvement project; and declaring an emergency.@ Mr. Luetke moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Ordinance 52-2006, AAppropriat ing $1,122.60... City=s portion... King Road...@

Mr. Luetke moved, Mr. Haynam seconded, that Ordinance No. 52-2006 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 13.

Mr. Haddad presented proposed Ordinance No. 53-2006, a written copy of same having been previously furnished to each member of Council, ADetermining the lowest and best bid for collection and disposal of residential refuse of the City of Sylvania, Ohio; accepting the bid of Allied Waste Services; rejecting all other bids; authorizing the Mayor and Director of Finance to enter into a contract pursuant to the lowest and best bid, the advertisement therefore, notice to bidders, request for bids including specifications for the refuse collection and disposal contract, and Chapter 941 of the Codified Ordinances of Sylvania, 1979, as amended; and declaring an emergency.@ Mr. Haddad moved, Mr. Borell seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.		Ordinance 53-2006, A...Resident ial refuse... accepting the bid of Allied Waste...@

Mr. Haddad moved, Mr. Borell seconded, that Ordinance No. 53-2006 be enacted as an emergency measure as declared therein; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 14.

Mr. Haddad noted that the new recycling contract includes weekly pick up, and the collection of office paper and junk mail at curb side. Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 54-2006, a written copy of same having been previously furnished to each member of Council, ADetermining the lowest and best bid for residential curbside recycling collection and disposal of the City of Sylvania, Ohio; accepting the bid of Allied Waste Services; authorizing the Mayor and Director of Finance to enter into a contract pursuant to the lowest and best bid for the curbside recycling collection and disposal contract, and Chapter 943 of the Codified Ordinances of Sylvania, 1979, as amended; and declaring an emergency.@ Mr. Haddad moved, Mr. Borell seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.		Ordinance 54-2006, A...Curbside recycling collec- tion...Allied Waste Services...@

Mr. Haddad moved, Mrs. Sears seconded, that Ordinance No. 54-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 15.

Mr. Bula presented and read aloud by title only, proposed Ordinance No. 55-2006, a written copy of same having been previously furnished to each member of Council, AAppropriating an amount not to exceed $13,022 for repairs to the heating/cooling equipment in the main court room and to install a door at Sylvania Municipal Court; and declaring an emergency.@ Mr. Bula moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 55-2006, AAppropriat ing...$13,022 for repairs...main court room...@

Mr. Bula moved, Mrs. Sears seconded, that Ordinance No. 55-2006 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item16..

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 56-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into agreements with the a head teacher, teachers, and aides for the Sylvania Safety City program being conducted by the Sylvania Division of Police; providing funds therefore; and declaring an emergency.@ Dr. Backus moved, Mrs. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Bula, Haddad, Haynam, Luetke, Sears (6) yeas; (0) nays. The motion carried.		Ordinance 56-2006, A...Enter into agreements... Safety City...@

Dr. Backus moved, Mr. Luetke seconded, that Ordinance No. 56-2006 be enacted as an emergency measure as declared therein; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus (6) yeas; (0) nays. The motion carried. (Mr. Borell was temporarily out of the room when this item was enacted.)

Mayor Stough stated that Council will now consider agenda item 17.

Mrs. Sears presented and read aloud by title only, proposed Ordinance No. 57-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement with the Walter H. Drane Company for annual codification supplements for five (5) years; and declaring an emergency.@ Mrs. Sears moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.		Ordinance 57-2006, A...Agree- ment with Walter H. Drane...annual codification supplements...@

Mrs. Sears moved, Mr. Haddad seconded, that Ordinance No. 57-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 18.

Mrs. Sears presented and read aloud by title only, proposed Ordinance No. 58-2006, a written copy of same having been previously furnished to each member of Council, AAn Ordinance to approve, adopt and enact current replacement pages to the Codified Ordinances; to repeal Ordinances in conflict therewith; to publish the enactment of new matter; and declaring an emergency.@ Mrs. Sears moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 58-2006, A...Approve adopt, and enact current replace- ment pages...@

Mrs. Sears moved, Mr. Haddad seconded, that Ordinance No. 58-2006 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 19.

Mr. Haynam moved, Mr. Bula seconded, that due to the summer meeting schedule, to set the public hearing for zoning ordinance amendment petition no. ZA-3-2006, a zoning change request for 6820 Sylvania Ave., and 4020 and 4030 Franklin Dr., for July 17 at 7:00 p.m., and to authorize the clerk to advertise for same provided that the Planning Commission makes a recommendation at their next meeting; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.		Public hearing for ZA-3-2006, July 17, 7:00 p.m.

Since item 20 had been previously considered, Mayor Stough stated that Council will now consider agenda item 21.

The Service Director reported that Highland Meadows Golf Club wants to acquire City owned land that is in the flood plain for golf course improvements. Mr. Bula moved, Mr. Borell seconded, to refer the request to the Building & Grounds Committee for review and recommendation; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.		Highland Meadows request to Building & Grounds Comm.

Item 22 was previously considered and Mayor Stough stated that Council will now consider agenda item 23.

Mr. Luetke reported that the UT Urban Affairs Center made a presentation to the Feasibility Study committee to identify sources of revenue, and what happens to tax dollars if a new municipality is created. He said that the next meeting is schedule for June 7 at 7:00 a.m. at the SCIC offices. Mr. Luetke also distributed copies of the cd of the GIS Fire Suppression and Emergency Medical Services Response Capabilities Analysis for the Sylvania Township Fire Department dated April 3, 2006.		Feasibility Study Committee report.

There were no items for 24 and Mayor Stough stated that Council will now consider agenda item 25.

Mr. Haynam moved, Mr. Luetke seconded, to authorize a resolution of commendation recognizing Lisa Johnson for her state championship; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Resolution of commendation authorized.

Mayor Stough stated that all items had been considered. Mrs. Sears moved, Mr. Borell seconded, that this meeting adjourn; all present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:30 p.m.		Adjournment.