Minutes of the Meeting of Council June 19, 2006

Minutes of the Meeting of Council June 19, 2006

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, June 19, 2006 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Mark Bula, Keith M. Haddad, Doug Haynam, Mark Luetke (6); absent: Barbara R. Sears (1); excused by Mayor Stough		Roll call: Sears absent, excused.

Mayor Stough led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following additions to the agenda: 3a. Election of a President Pro Tem. 4a. Move item 15 here. 4b. Report of the Building & Grounds Committee meeting regarding the request from Highland Meadows Golf Club. 4c. Report of the Parks & Forestry Committee meeting at Harroun Park. 16a. Feasibility study report. 17a. Green yard waste discussion. 18. Hotel/motel tax abatement report. 19. Report on the maintenance shed at Toledo Memorial Park. 20. Discussion on portable storage containers. Dr. Backus moved, Mr. Haddad seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.		Additions to the agenda.

Dr. Backus moved, Mr. Luetke seconded, to nominate Mr. Haddad as President Pro Tem due to the absence of Mrs. Sears. There were no other nominations, and the vote was unanimous.		Haddad - President Pro Tem.

Mayor Stough stated that Council will now consider agenda item 4.

Mr. Haddad presented the June 5 meeting minutes. Mr. Haddad moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of June 5, 2006 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.		Approval of the June 5 minutes.

Mr. Luetke reported that he has met with neighbors in the area of 5111 Main Street to listen to their concerns of health and safety issues in connection with the empty house which is unsightly in appearance. He suggests that the City create a set of community standards. Millard Stone, Main Street Village, said that the house has been gutted, and the electricity removed. Now there is a large storage container on the front lawn. Noting that this is an economic development issue, Mr. Luetke moved, Mr. Haddad seconded, to explore legislation, and refer it to the Zoning & Annexation Committee for review and recommendation; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.		Community standards to Zoning Comm.

Mr. Bula reported that the Building & Grounds Committee met on June 9 at Highland Meadows Golf Club to review the club=s plans for golf course improvements which includes buying or leasing some City-owned property. David E. Richards Park is in the proposed area, and its boundaries are to be determined. Bud Fisher, 7455 Club, John Dowling, 7437 Club, and Bud Lauer, 7443 Club, all spoke against the project, citing the loss of woods and green space. Tom Hurst, Vice-President of the Highland Board, was present and offered to have discussions with the neighbors at any time. He said they are only in the initial stages of the process. This issue is still in committee.		Building & Grounds report, Highland Meadows request.

Mr. Borell reported that the Parks & Forestry Committee met at 4:00 at Harroun Park. Representatives from the Metroparks and Friends of the Lathrop House were present. There was discussion on hiring a consultant to make a recommendation on re-building the ravine. Also the Metroparks wants a handicap accessible path leading to the house. Mayor Stough suggested that interested parties submit names of consultants. Mr. Haddad moved, Mr. Luetke seconded, to direct the administration to receive engineering proposals to be reviewed by Council in Committee-of-the-Whole prior to the next Council meeting; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.		Harroun Park engineering proposals to be reviewed by C-O-W.

Velerh Huffman Bruno, 2260 Carriage Dr., Toledo, George Cowdrey, 5724 Elliot Rd., Sylvania, Sue McHugh, 6751 Convent Blvd., Sylvania, Janis Harroun, 5338 River Oaks Ct, Rebecca Harrell, 5141 Spring, Sylvania, and K. LaVerne Redden, 2032 E. London Square, Toledo, had questions for Council about the City=s actions in allowing for the removal of the trees and the ravine around the Lathrop House to help solve St. Joseph=s drainage problems at the new construction site.		Citizen comments.

Mayor Stough stated that Council will now consider agenda item 5.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 60-2006, a written copy of same having been previously furnished to each member of Council, AGranting to 6064 Monroe Street, LLC a license to enter a portion of City owned right-of-way to install and maintain a sign for Ciao Restaurant; authorizing the Mayor and Director of Finance to sign the license agreement; and declaring an emergency.@ Mr. Haynam moved, Mr. Bula seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.		Ordinance 60-2006, AGranting to 6064 Monroe... License...Sign for Ciao...@

Mr. Haynam moved, Mr. Bula seconded, that Ordinance No. 60-2006 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Backus, Borell, Bula, Haddad, Haynam (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 6.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 61-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into a Joint Cooperation Agreement on behalf of this City with Lucas County, Ohio, relative to the King Road Resurfacing Project; appropriating $47,740 for said project; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.		Ordinance 61-2006, A...Joint Cooperation Agreement... Lucas County... King Road Resurfacing...@

Dr. Backus moved, Mr. Luetke seconded, that Ordinance No.61-2006 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 7.

Service Director Jeffrey Ballmer=s report and recommendation for the de-icing salt contract for the 2006-2007 season was placed on file. Dr. Backus presented and read aloud by title only, proposed Ordinance No. 62-2006, a written copy of same having been previously furnished to each member of Council, AAccepting the bid of North American Salt Company for the furnishing of salt for roadway de-icing for the City of Sylvania and Township of Sylvania; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.		Ordinance 62-2006, AAccepting the Bid of North American Salt...@

Dr. Backus moved, Mr. Haddad seconded, that Ordinance No. 62-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 8.

Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 63-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to complete and file with the Bureau of Workers= Compensation the Employer=s Statement for Group Rating Plan being AC-26 Application, form AC-2 being a letter to the Actuarial Section of the Bureau of Workers= Compensation and to enter into an agreement with Compmanagement, Inc. for an annual fee of $6,014.00 for consulting services with respect to Workers= Compensation; and declaring an emergency.@ Mr. Luetke moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.		Ordinance 63-2006, A...Workers Compensation... Agreement with Compmanage- ment...@

Mr. Luetke moved, Mr. Haddad seconded, that Ordinance No. 63-2006 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Backus, Borell, Bula, Haddad, Haynam (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

Mr. Haddad presented and read aloud by title only, proposed Resolution No. 14-2006, a written copy of same having been previously furnished to each member of Council, AA Resolution of the Council of the City of Sylvania commending Northview High School Senior Lisa Johnson for winning the Division I State High Jump Championship; and declaring an emergency.@ Mr. Haddad moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.		Resolution 14-2006, A... Commending... Lisa Johnson... State High Jump Championship...@

Mr. Haddad moved, Mr. Haynam seconded, that Resolution No. 14-2006 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 10.

Mr. Haddad presented and read aloud by title only, proposed Resolution No. 15-2006, a written copy of same having been previously furnished to each member of Council, ADeclaring the necessity of lighting the streets in the City of Sylvania, Ohio; determining said manner of providing street lighting and the basis for the property owner=s share of the cost and annual assessment; and declaring an emergency.@ Mr. Haddad moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.

Resolution 15-2006, ADeclaring the Necessity of Lighting the Streets...@Mr. Haddad moved, Dr. Backus seconded, that Resolution No. 15-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 11.

Mayor Stough presented the requests that the City consider the vacation of the 26 most easterly feet of Kinsman Drive. Mr. Haynam moved, Mr. Borell seconded, to refer the two requests to the Planning Commission for review and recommendation; roll call vote being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.		Vacation of Kinsman to Planning Comm.

Mayor Stough stated that Council will now consider agenda item 12.

Mayor Stough presented the Planning Commission=s recommendation for zoning ordinance amendment petition no. ZA-3-2006. Council had previously set the public hearing date for July 17 at 7:00 p.m.		ZA-3-2006 public hearing, July 17, 7:00 p.m.

Mayor Stough stated that Council will now consider agenda item 13, and Mr. Borell moved, Mr. Bula seconded, to excuse Mr. Haynam, at his request due to a conflict; all present voting yea (6); (0) nays. The motion carried.		Haynam excused.

Mayor Stough presented the letter dated June 19, 2006 from the applicant of zoning ordinance amendment petition no. PD-2-2006, the proposed planned development at Brint and McCord. Mr. Haddad moved, Mr. Borell seconded, to defer any action on PD-2-2006 at the request of the applicant; roll call vote being: Luetke, Backus, Borell, Bula, Haddad (5) yeas; (0) nays. The motion carried.		PD-2-2006 tabled at applicant=s request.

Mayor Stough stated that Council will now consider agenda item 14, and Mr. Haynam returned for the remainder of the meeting.		Haynam returns.

Dr. Backus moved, Mr. Borell seconded, to authorize the clerk to advertise for bids for the Sylvania/Vicksburg traffic signal project; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.		Clerk to advertise for Sylvania/Vicks burg traffic signal.

Item 15 had previously been considered, and Mayor Stough stated that Council will now consider agenda item 16.

Mr. Luetke reported that the Feasibility Study Committee met and heard the report from UT=s Urban Affairs representatives on the projected costs to continue the project. Efforts are under way to secure the $15,000 needed to move to the next phase. The next meeting is June 21 at 7:00 a.m.		Feasibility Study.

Mayor Stough stated that Council will now consider agenda item 17.

There was a brief discussion on switching to weekly green yard waste pick up during the growing season. The Service Director said that the same crew that collects in the morning, processes the waste in the afternoon, and sometimes it takes the rest of the day to complete it. There will be no weekly pick up at this time.		Green yard waste pick up.

Mayor Stough stated that Council will now consider agenda item 18.

After discussion on the deadline to abate the hotel/motel tax, Mr. Haynam moved, Mr. Bula seconded, to defer the collection of the hotel/motel tax to at least the end of the year; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke (5) yeas; (0) nays. The motion carried. (Dr. Backus was temporarily out of the room when this item was enacted.)		Hotel/motel tax abated until December 31, 2006.

Mayor Stough stated that Council will now consider agenda item 19.

There was a brief discussion on the storage shed at Toledo Memorial Park, and no action was taken.		Storage shed.

Mayor Stough stated that Council will now consider agenda item 20.

After discussion on the popularity of the use of portable storage containers, Mr. Haynam moved, Mr. Luetke seconded, to refer the issue of amending the zoning code to address the location, and a time limit on portable storage containers to the Zoning & Annexation Committee for review and recommendation; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.		Portable storage containers to Zoning Comm.

Mayor Stough stated that all items on the agenda had been considered. Mr. Bula moved, Mr. Haddad seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 10:05 p.m.		Adjournment.