Minutes of the Meeting of Council September 6, 2006
These minutes are unofficial and must be formally approved by Council at the next meeting.
The Council of the City of Sylvania, Ohio, met in regular session on Wednesday, September 6, 2006 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Mark Bula, Keith M. Haddad, Doug Haynam, Mark Luetke (6); absent: Barbara R. Sears (1), excused by Mayor Stough.	Roll call: Sears absent; excused.
Mayor Stough led the Pledge of Allegiance to the United States of America.	Pledge of Alleg.
Requests were made for the following amendments to the agenda: 3a. Election of a President Pro Tem. 6a. Report on the 7:00 public hearing for ZA-4-2006. 6b. Authorize a resolution commending the School District. 6c. Update on Harroun Park drainage. 15. A corrected letter of appointment has been distributed; it is for the Municipal Planning Commission and not the Zoning Board of Appeals. 17a. Streets Committee report on the Monroe Streetscape. 18a. Declaring Sylvania a Municipal utility - for referral to the Utilities Comm. 19. SUP-5-2006, for referral to the Municipal Planning Commission. 20. Report on the new weekly recycling collection. 21. Visioning process update. Mr. Haddad moved, Mr. Haynam seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.	Amendments to the agenda.
Mr. Luetke moved, Mr. Haynam seconded, to nominate Mr. Haddad as President Pro Tem. There were no other nominations, and Mr. Haddad was unanimously voted for President Pro Tem; (6) yeas; (0) nays.	Haddad, President Pro Tem.
Mayor Stough stated that Council will now consider agenda item 4.
Mr. Haddad presented the August 21 meeting minutes. Mr. Haddad moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of August 21, 2006 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.	Approval of the August 21 minutes.
Mayor Stough stated that Council will now consider agenda item 5.

Mayor Stough presented framed Resolution No. 14-2006 to Lisa Johnson, commending her for winning the Division I State High Jump Championship, and he noted that she is the first student in the school=s history to bring home the title for this competition.	Resolution to Lisa Johnson.
Mayor Stough stated that Council will now consider agenda item 6.
Shawn Ferguson, Chief Executive Officer, of the recently re-formatted Lucas County Improvement Corporation, gave an update on economic development in the County. He noted that one entity should take charge of the process, as it is now fragmented. He distributed a proposed economic development process, and will keep the participating entities informed on the organization=s activities.	Lucas Co. Improvement Corp. update.
Mr. Haynam reported that a few residents were present at the 7:00 public hearing for zoning ordinance amendment petition no. ZA-4-2006, a request to change the zoning at 5800 Alexis Road in order to allow 24 hour service for a proposed restaurant. They spoke in opposition of the proposal, however they did note that they are not opposed to the operation of a Tim Horton=s at the site, just the offering of 24 hour service. No one spoke for the zoning change. Mr. Haynam moved, Mr. Haddad seconded, to authorize legislation approving the Planning Commission=s recommendation that the zoning change be denied; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.	Legislation authorized denying the zoning change at 5800 Alexis Rd.
After Mr. Haynam=s brief report on the School District=s rating, Mr. Haynam moved, Mr. Bula seconded, to authorize a resolution commending the Sylvania School District for attaining an Aexcellent@ rating; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.	Resolution commending School District.
Service Director Jeffrey Ballmer said that the Metroparks has the proposals from the engineering consultants for the Harroun Park retention pond. Interviews may soon commence.	Harroun Park retention pond.
Mayor Stough stated that Council will now consider agenda item 7.

John Plenzler, 5902 Apple Meadow, explained his position against awarding tax abatements, and asked for justification that the community benefits when one is granted. Sylvania School Board Member Vicki Donovan Lyle reported that the board has come to an understanding of the state funding issue, and requested that everyone be considered in regards to Community Reinvestment Areas. Law Director James Moan proposed an amendment to proposed Resolution 21-2006 stating that there be a pre-application agreement between the developer and the schools. Mr. Haddad moved, Mr. Luetke seconded, to include the agreement language. Mr. Bula stated that he does not approve of the CRA, and feels that it is ill planning for the down town area. The vote on the motion being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.	Amendment to Resolution 21-2006.
Mr. Haddad read aloud, by title only, proposed Resolution No. 21-2006, as amended, for the Second Reading. Following was a discussion on the pros and cons of offering tax abatements.	2^nd Reading, Res. 21-2006.
Mayor Stough stated that Council will now consider agenda item 8.
Mayor Stough reported that the 2007 budgeting process is underway. The goal is to have the proposed operating budget to the Finance Committee by November 20. A capital budget is also being drafted. The Mayor explained that this budget does not appropriate funds, but will serve as a long term planning tool.	Mayor=s budget report.
Mr. Haddad presented and read aloud by title only, proposed Resolution No. 22-2006, a written copy of same having been previously furnished to each member of Council, AResolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor; and declaring an emergency.@ Mr. Haddad moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution. Mr. Haynam said that the Finance Committee was asked to study some issues when he requested the General Fund taxes not be collected for 2006, and no recommendation has been made. After further discussion, Mr. Haynam moved, Mr. Bula seconded to amend Schedule A of proposed Resolution No. 22-2006 to delete all of the AGeneral Fund@ amounts for collection. After further discussion, Mr. Haynam moved, to refer the proposed Resolution, as amended, to the Finance Committee for discussion and consideration; roll call vote being: Luetke, Borell, Bula, Haynam (4) yeas; Haddad, Backus (2) nays. The motion carried.	Resolution 22-2006, as amended, referred to Finance Comm.
Mayor Stough stated that Council will now consider agenda item 9.

Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 86-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to expend an amount not to exceed $6,250 to assist the Sylvania Sister City Commission by providing funding for the Northview and Southview High School bands to travel to Woodstock, Ontario, Canada for their annual Santa Claus parade; appropriating funds therefore; and declaring an emergency.@ Mr. Haddad moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.
Ordinance 86-2006, A...$6,250... High School Bands...Wood- stock...Santa Claus Parade...@Mr. Haddad moved, Dr. Backus seconded, that Ordinance No. 86-2006 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 10.
Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 87-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to expend an amount not to exceed $1,500 to assist the Sylvania Area Chamber of Commerce=s 1^st Light Sylvania program; appropriating funds therefore; and declaring an emergency.@ Mr. Haddad moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.	Ordinance 87-2006, A...$1,500... 1^st Light Sylvania...@
Mr. Haddad moved, Mr. Luetke seconded, that Ordinance No. 87-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 11.
Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 88-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing an agreement between Donald J. Schonhardt & Associates, Inc. and the City of Sylvania whereby said firm will assist the City in preparation of its 2006, 2007 and 2008 Basic Financial Statements (BFSs) in compliance with Generally Accepted Accounting Principles (GAAP) at costs not to exceed $12,500 for 2006, $12,500 for 2007, and $12,500 for 2008 plus mileage for each year; authorizing the Mayor and Director of Finance to sign the agreement on behalf of the City; and declaring an emergency.@ Mr. Haddad moved, Dr. Backus seconded, that Ordinance No. 88-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.	Ordinance 88-2006, A... Schonhardt... Basic Financial Statements...@
Mr. Haddad moved, Dr. Backus seconded, that Ordinance No. 88-2006 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Backus, Borell, Bula, Haddad, Haynam (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 12.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 89-2006, a written copy of same having been previously furnished to each member of Council, AAmending Chapter 339 of the Sylvania Codified Ordinances by amending Section 339.02 - Through Truck Routes to add Centennial Road and Sylvania Avenue to the list of streets designated for use by heavy trucks; and declaring an emergency.@ Dr. Backus moved, Mr. Bula seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.	Ordinance 89-2006, AAmending Chapter 339... Through Truck Routes...@
Dr. Backus moved, Mr. Luetke seconded, that Ordinance No. 89-2006 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 13.
Dr. Backus presented and read aloud by title only, proposed Ordinance No. 90-2006, a written copy of same having been previously furnished to each member of Council, AAmending Chapter 333 of the Codified Ordinances, Section 333.01 - Driving or Physical Control While Under the Influence to comply with changes made by Sub. S.B. 8, effective August 17, 2006; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.	Ordinance 90-2006, AAmending Chapter 333... Under the Influence...@
Dr. Backus moved, Mr. Haddad seconded, that Ordinance No. 90-2006 be enacted as ane emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 14.
Mayor Stough presented his appointments to the Sylvania Historical Village Commission. Dr. Backus moved, Mr. Haynam seconded, to confirm the following appointments of Mayor Stough to the Historical Village Commission: Rolf Scheidel, Kim Kozbial-Hess, Garrick Johnson, and Keith Haddad to terms expiring on December 31, 2008; John Molnar, Robert Armstrong, Bruce Wharram, and Evan Erickson to terms expiring on December 31, 2009; roll call vote being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; the motion carried.	Confirmation of appointments to Historical Village Comm.
Mayor Stough stated that Council will now consider agenda item 15.

Mayor Stough presented his appointment to the Municipal Planning Commission. Mr. Haddad moved, Mr. Haynam seconded, to confirm Mayor Stough=s appointment of Sandy Husman to the Municipal Planning Commission to fill an unexpired term, to December 31, 2006; roll call vote being: Luetke, Backus, Borell, Bula, Haddad, Haynam (6) yeas; (0) nays. The motion carried.	Confirmation of Mayor=s appoint-ment to the Planning Comm.
Mayor Stough stated that Council will now consider agenda item 16.
Mayor Stough presented the notice from the Ohio Division of Liquor Control for a C-2 liquor permit at Monnette=s, 5849 Alexis Road. Dr. Backus moved, Mr. Haynam seconded, not to request a hearing for new liquor permit no. 6109690 for Monnette=s; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.	No hearing requested for Monnette=s liquor permit.
Mayor Stough stated that Council will now consider agenda item 17.

Dr. Backus reported that the Streets Committee met on August 22 with JJR to discuss the Monroe Streetscape project. The committee will meet again on September 12 at 5:00 in the Administration Building to review a revised proposal, and he asked that Council then consider it at Committee-of-the-Whole. Dr. Backus suggested that the final plans be presented at a public meeting before approval. Dr. Backus moved, Mr. Bula seconded, to set the Committee-of-the-Whole meeting for Monday, September 18 at 7:00 p.m.; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Backus (6) yeas; (0) nays. The motion carried.	Streets Committee report re. Monroe Streetscape.
Mayor Stough stated that Council will now consider agenda item 18.
Mr. Haddad requested that the Utilities Committee meet to discuss the Northwest Ohio Aggregation Coalition=s strategic plan regarding municipal utilities, and to talk about energy conservation in the City. Mr. Haddad moved, Mr. Haynam seconded, to set a Utilities Committee meeting for Monday, October 2 at 6:00 p.m. in Council Chambers; roll call vote being: Bula, Haddad, Haynam, Luetke, Backus, Borell (6) yeas; (0) nays. The motion carried.	Utilities Comm. to meet Oct. 2 at 6:00.
Mr. Haynam presented zoning ordinance amendment petition no. SUP-5-2006, a request from K.E.G. Construction, agent for White Family Collision Center, to amend the existing special use of the property at 5328 Alexis Road, to build an addition on to the existing building. Mr. Haynam moved, Mr. Haddad seconded, to refer application no. SUP-5-2006 to the Municipal Planning Commission for review and recommendation; roll call vote being: Haddad, Haynam, Luetke, Backus, Borell, Bula (6) yeas; (0) nays. The motion carried.	SUP-5-2006 to Planning Comm.

After discussion, Mr. Borell moved, Mr. Luetke seconded, to authorize the clerk to notify the adjacent property owners of the Planning Commission meeting; roll call vote being: Haynam, Luetke, Backus, Borell, Bula, Haddad (6) yeas; (0) nays. The motion carried.	Clerk to notify adjacent property owners.
Mayor Stough stated that Council will now consider agenda item 20.
Mr. Haddad reported that Allied Waste is pleased with the recycling pick up. In its first week, there was an average of 12.1 lbs. per dwelling. There was discussion on some of the residents= confusion due to the change to weekly recycling collection.	Recycling report.
Mayor Stough stated that Council will now consider agenda item 21.
Mr. Luetke said that he met with Dan Romano on the visioning process. Council has received the notes from the June meeting, and Mr. Romano requests that Council members give him feedback by next week. A final plan will be drawn up after revisions are made, and Council members will be part of the project team with a year end deadline.	Vision/Mission.
Mayor Stough announced that Council members are invited to attend the October 11 ground breaking ceremony for Regency Hospital. It will be at 4:00 followed by a short reception.	Oct. 11 ground breaking.
The Mayor also asked Council members to contact his assistant by September 20 with their reservation for the October 4 Ray of Hope awards.	Ray of Hope.
Mayor Stough stated that all items on the agenda had been considered. Dr. Backus moved, Mr. Haynam seconded, that this meeting adjourn. All present voting yea (6); (0) nays. The motion carried and the meeting adjourned at 9:20 p.m.	Adjournment.

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Clerk of Council Mayor