Minutes of the Meeting of Council

Minutes of the Meeting of Council October 16, 2006

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, October 16, 2006 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Mark Bula, Keith M. Haddad, Doug Haynam, Mark Luetke, Barbara R. Sears (7); absent: (0).		Roll call: all present.

Members of the Boy Scouts who were in the audience led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following additions to the agenda: 13a. Utilities & Environment Committee report. 13b. Update on the Feasibility Committee. 13c. Parks & Forestry Committee report. 15. Discussion on committee meeting structure. Mr. Haynam moved, Mr. Bula seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.		Additions to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Mrs. Sears presented the October 2 meeting minutes. Mrs. Sears moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of October 2, 2006 be approved, provided there are no amendments from members of Council. Mr. Haddad moved, Mr. Borell seconded, to change the word Aproposal@ on line four of agenda item 6 on page 2 to Afirm@ since Mrs. McHugh said she had not seen the proposal but has no objection to the company chosen to perform the work; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried. Mrs. Sears moved, Dr. Backus seconded, to approve the minutes of the meeting of October 2, 2006 as amended; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Approval of the October 2 minutes as amended.

Mayor Stough stated that Council will now consider agenda item 5.

Sue McHugh, 6751 Convent Blvd., gave an update on the Lathrop House restoration project. She said it is still eligible for inclusion on the National Historic Register. An architect has been hired to perform a historic building survey, and some renovations will be complete by the end of October 2007.		Lathrop House restoration project update.

Mayor Stough stated that Council will now consider agenda item 6.

Mrs. Sears read aloud by title only, the Third Reading of proposed Resolution No. 22-2006, a written copy of same having been previously furnished to each member of Council, AA Resolution amending the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor pursuant to Revised Code Sections 5707.34 - 5705.25; and declaring an emergency.@ Mrs. Sears moved, Mr. Haddad seconded, final passage of proposed Resolution No. 22-2006. Mr. Haynam moved, Mr. Bula seconded, for the adoption of the amended substitute Resolution No. 22-2006 that Mr. Haynam had drawn up to replace the resolution offered by the Mayor. He said that his proposal will reduce taxes by roughly $45 per $100,000 property valuation versus the Mayor=s which will reduce taxes by $23 per $100,000. The vote on Mr. Haynam=s motion being: Borell, Haynam, Bula (3) yeas; Haddad, Luetke, Sears, Backus (4) nays. The motion failed.		Resolution 22-2006, A...Amend- ing the Amount and Rates as Determined by the Budget Comm...@

The vote on Mrs. Sears= motion being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried. Mrs. Sears moved, Mr. Haddad seconded, to enact Resolution No. 22-2006 as an emergency measure as declared therein; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 7.

Chuck Krueger, First Energy, addressed Council about the services Toledo Edison and First Energy provide in delivering and distributing energy. He noted that the company has frozen distribution costs through 2008. Mr. Borell and Mr. Haddad pointed out some instances in which the company has not been cooperative with the City and its residents. Mr. Krueger said that the company cooperates as much as possible in making improvements in the City. Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 98-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the establishment and operation of a municipal electric utility by the City of Sylvania; and declaring an emergency.@ Mr. Haddad moved, Mr. Borell seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Ordinance 98-2006, A...Establish ment...Municipal Electric Utility...@

Mr. Haddad moved, Mr. Borell seconded, that Ordinance No. 98-2006 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 8.

Service Director Jeffery Ballmer=s report on the Sylvania Avenue signals improvements was placed on file. Dr. Backus presented and read aloud by title only, proposed Resolution No. 26-2006, a written copy of same having been previously furnished to each member of Council, AA Resolution authorizing the Mayor and Director of Law to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to execute contracts as required; and declaring an emergency.@ Dr. Backus moved, Mrs. Sears seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.		Resolution 26-2006, A...Applica- tion...Public Works Comm... Capital Improve- ment...@

Dr. Backus moved, Mr. Haddad seconded, that Resolution No. 26-2006 be enacted as an emergency measure as declared therein; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 99-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into a Joint Cooperation Agreement on behalf of this City with Lucas County, Ohio, relative to the Sylvania Avenue traffic signal upgrades; appropriating $127,500 for said project; and declaring an emergency.@ Dr. Backus moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.		Ordinance 99-2006, A...Joint Cooperation Agreement... Sylvania Avenue Traffic Signal Upgrades...@

After a brief discussion, Mr. Haynam moved, Mr. Borell seconded, to amend proposed Ordinance No. 99-2006 by deleting the words Aappropriating $127,500 for said project@ from the title, and deleting Section 2 which appropriates the funds, and renumbering the following Sections so that they fall in numerical order; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Bula, Haddad (7) yeas; (0) nays. The motion carried.

Dr. Backus moved, Mr. Luetke seconded, that Ordinance No. 99-2006, as amended, be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Sears, Backus, Borell, Bula, Haddad, Haynam (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

Mr. Haddad presented and read aloud by title only, proposed Resolution No. 27-2006, a written copy of same having been previously furnished to each member of Council, AA Resolution of the Council of the City of Sylvania approving the requests of the Sylvania Historical Village to appropriate an amount not to exceed $25,000 from the Historical Village Trust Fund; and declaring an emergency.@ Mr. Haddad moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Sears, Backus, Borell, Bula, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Resolution 27-2006, A...Approv- ing...Appropriate ...$25,000...Historical Village Trust Fund...@

Mr. Haddad moved, Mrs. Sears seconded, that Resolution No. 27-2006 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Bula, Haddad, Haynam, Luetke, Sears (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 10.

Dr. Backus presented the notice from the Ohio Division of Liquor Control of an application for a C1, C2 liquor permit for the Anderson=s, 7638 W. Sylvania Ave. Dr. Backus moved, Mr. Luetke seconded, that no hearing be requested for permit number 01959650055; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke, Sears, Backus (7) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit at 7638 Sylvania.

Mayor Stough stated that Council will now consider agenda item 11.

Mayor Stough presented zoning ordinance amendment petition no. ZA-5-2006, a request to change the zoning at 5615 Rudyard Road from AR-2 Single Family Residential Small Lot District@ to AB-2 General Business District@, and 5622 Roan Road from AR-1 Single Family Residential Large Lot District@ to AB-2 General Business District.@ Mr. Haynam moved, Mr. Luetke seconded, to refer zoning ordinance amendment petition no. ZA-5-2006 to the Planning Commission for review and recommendation; roll call vote being: Bula, Haddad, Haynam, Luetke, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		ZA-5-2006 to Planning Comm.

Mayor Stough stated that Council will now consider agenda item 12.

Mayor Stough reported that the City received a request for economic assistance to purchase a building that is being leased at 5800 Monroe Street. He recommends offering a job retention grant to follow precedence. Council concurred that the dollar amount should be consistent with previous grants, and no action was taken.		Economic assistance.

Mayor Stough stated that Council will now consider agenda item 13.

Mr. Haddad said that the Utilities & Environment Committee met at 6:00 with the residents of Boynton Drive who had objected to the August 9 letter stating that they will be subject to a $2,500 cost recovery fee to tap-in to the new waterline which was installed as part of the street improvement project. Their petition included copies of notices that were issued by the City which stated that property owners will not be assessed for the various street improvement projects throughout the City in 2006. He noted that the street has been torn up since May, and is still not paved. Mr. Haddad moved, Dr. Backus seconded, to waive the $2,500 cost recovery fee for the construction of the Boynton waterline. There was lively discussion between the Mayor and Council members, with the Mayor=s opinion being that historically residents have paid cost recovery fees for waterlines, and the money goes to the water fund; while the street paving work is not being assessed because the City has the funds to pay for it. Council=s consensus was that the residents were given unclear information on the project. The vote on the motion to waive the fees being: Haddad, Haynam, Luetke, Sears, Backus, Borell, Bula (7) yeas; (0) nays. The motion carried.		Waterline cost recovery fee waived on Boynton.

Mr. Luetke reported that the Feasibility Committee will have a draft communications plan to be presented to the public early in 2007. The committee=s next meeting is October 25 at 7:00 a.m. in the SCIC offices.		Feasibility Comm. meeting Oct. 25, 7:00 a.m.

Mr. Borell said that the Parks & Forestry Committee met at 6:45, and reviewed the ash borer grant. He noted that the City used the grant money for the removal of ash trees in the right-of-way, and the City=s matching funds for tree removal on private property. Council will meet in Committee-of-the-Whole on November 20 at 6:00 p.m. to consider the disposition of City park land.		Ash tree removal report; and park land to be discussed Nov. 20.

Mrs. Sears reported that the Fire Advisory Board will discuss a draft report on the economics of Sylvania Township running their own ambulance service. They will meet on October 17 at 7:30 a.m. at Township Hall.		Fire Advisory Bd. Oct. 17.

There were no items for 14 and Mayor Stough stated that Council will now consider agenda item 15.

Mrs. Sears asked Council to think about changing the committee meeting structure, and consider setting a certain day and time for committee meetings.		Comm. meeting structure.

Mayor Stough stated that all items on the agenda had been considered. Dr. Backus moved, Mrs. Sears seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:00 p.m.		Adjournment.