Minutes of the Meeting of Council

Minutes of the Meeting of Council November 6, 2006

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, November 6, 2006 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Barbara R. Sears (6); absent: Mark Bula (1), excused by Mayor Stough.		Roll call: Bula absent, excused.

Mayor Stough led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following additions to the agenda: 5a. Report on the public hearing for SUP-5-2006. 5b. Discussion on the Lathrop House ravine. 14a. Set a Zoning & Annexation Committee meeting. 15. Road construction update. Mr. Haynam moved, Mr. Haddad seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Sears (6) yeas; (0) nays. The motion carried.		Additions to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Mrs. Sears presented the October 16 meeting minutes. Mrs. Sears moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of October 16, 2006 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Sears, Backus (6) yeas; (0) nays. The motion carried.		Approval of the October 16 minutes.

Mayor Stough stated that Council will now consider agenda item 5.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 105-2006, a written copy of same having been previously furnished to each member of Council, AApproving the recommendation of the Municipal Planning Commission to grant a special use permit for 5328 Alexis Road, Sylvania, Ohio, on the application of K.E.G. Construction, agent for White Family Collision Center; and declaring an emergency.@ Mr. Haynam moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance.		Ordinance 105-2006, ...Grant a Special Use Permit...5328 Alexis...@

Mayor Stough asked Mrs. Sears to report on the 7:00 public hearing for SUP-5-2006, 5328 Alexis. She noted that several neighbors were in attendance, and there were no objections to the project; the area residents had general questions about the final condition of the property. She noted that the Planning Commission approved the project subject to Zoning Administrator Robert Oberly=s September 8 letter to the Planning Commission. At the hearing, Mr. Oberly reported that recommendation no. 1 - pave the employee parking lot, is not feasible since it was found that it would place too much of a load on the storm sewer. There was discussion on the need to amend the ordinance to reflect that change for future reference. Mr. Haynam moved, Mr. Luetke, seconded, to authorize the Law Director to amend the ordinance to indicate that the requirement to pave the employee parking lot has been withdrawn; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell (6) yeas; (0) nays. The motion carried.		Report on the public hearing, and amendment to the ordinance.

Vote on the motion to dispense with the Second and Third Readings of said Ordinance: Haynam, Luetke, Sears, Backus, Borell, Haddad (6) yeas; (0) nays. The motion carried.

Mr. Haynam moved, Mrs. Sears seconded, that Ordinance No. 105-2006, as amended, be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Sears, Backus, Borell, Haddad, Haynam (6) yeas; (0) nays. The motion carried.

Sue McHugh, 6751 Convent Blvd., distributed copies of Ordinance 96-2006, accepting the proposal of Feller-Finch to provide professional engineering design services for the work on the detention pond/Lathrop House ramp at Harroun Park, and a copy of the proposal from Feller-Finch dated August 3, 2006. She questioned some of the language in the ordinance versus the August 3 letter, and asked that $11,000 that was placed in the Lathrop House account be removed since this was used for creating the pond, and the Lathrop House was not involved in creating it. After discussion, Council concurred that the ordinance will be modified.		Ordinance 96-2006 to be modified.

The budget had been distributed to Council members, and Mrs. Sears moved, Mr. Haynam seconded, to refer the 2007 Operating Budget to the Finance Committee; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried. The meeting was set for November 16 at 7:30 a.m. in the 2^nd floor conference room of the Administration Building.		Finance Comm. to consider 2007 budget on Nov. 16, 7:30 a.m.

Mayor Stough stated that Council will now consider agenda item 6.

Chief of Police Gerald Sobb reported that Council had previously approved an ordinance authorizing the purchase of new radios for the new county-wide communications system. He noted that the necessary accessory equipment was going to be purchased in 2007, but Motorola has come out with a discounted price list that is only good through the end of the year. He asked for approval to spend $18,171.56 for the equipment in 2006. Dr. Backus moved, Mrs. Sears seconded, to authorize legislation appropriating the funds in 2006; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Sears (6) yeas; (0) nays. The motion carried.		Legislation authorized for radio accessory equipment.

Mayor Stough stated that Council will now consider agenda item 7.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 100-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement for a NORIS terminal for the Division of Police; and declaring an emergency.@ Dr. Backus moved, Mr. Haynam seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Haddad, Haynam, Luetke, Sears, Backus (6) yeas; (0) nays. The motion carried.		Ordinance 100-2006, A...NORIS Terminal...Police ...@

Dr. Backus moved, Mr. Haddad seconded, that Ordinance No. 100-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 8.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 101-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement with the Criminal Justice Coordinating Council to provide a NORIS terminal for use by the Sylvania Municipal Court for 2007; appropriating funds therefore; and declaring an emergency.@ Dr. Backus moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Haddad (6) yeas; (0) nays. The motion carried.		Ordinance 101-2006, A...NORIS Terminal...Court ...@

Dr. Backus moved, Mr. Luetke seconded, that Ordinance No. 101-2006 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Sears, Backus, Borell, Haddad, Haynam (6) yeas; (0) nays. The motion carried.

After discussion about the correct fund account no. for payment, Dr. Backus moved, Luetke seconded, to amend the ordinance by changing the account no. in Section 2. from 110-7110-51577 to 405-7740-51577; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.		Section 2 of Ord. 101-2006 amended.

Dr. Backus moved, Mr. Luetke seconded, to re-approve final passage of Ordinance No. 101-2006, as amended, and as an emergency measure; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Sears (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 102-2006, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement with the Criminal Justice Coordinating Council to provide a NORIS terminal for use of the Sylvania Prosecutor=s Office for 2007; appropriating funds therefore; and declaring an emergency.@ Dr. Backus moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Haddad, Haynam, Luetke, Sears, Backus (6) yeas; (0) nays. The motion carried.		Ordinance 102-2006, A...NORIS Terminal... Prosecutor...@

Dr. Backus moved, Mr. Haddad seconded, that Ordinance No. 102-2006 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell (6) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 10.

Mr. Haynam moved, Mr. Borell seconded, to refer proposed Ordinance No. 103-2006, amending Chapter 1105 of the Sylvania Codified Ordinances to the Municipal Planning Commission for review and recommendation; roll call vote being: Haynam, Luetke, Sears, Backus, Borell, Haddad, (6) yeas; (0) nays. The motion carried.		Proposed Ord. 103-2006 to Planning Comm.

Mayor Stough stated that Council will now consider agenda item 11.

Mr. Haynam moved, Mr. Haddad seconded, to refer proposed Ordinance No.104-2006, amending Chapter 1331 of the Sylvania Codified Ordinances to the Municipal Planning Commission for review and recommendation; roll call vote being: Luetke, Sears, Backus, Borell, Haddad, Haynam; (6) yeas; (0) nays. The motion carried.		Proposed Ord. 104-2006 to Planning Comm.

Mayor Stough stated that Council will now consider agenda item 12.

Dr. Backus presented the notice from the Ohio Division of Liquor Control of a change in the C1, C2 and D6 liquor permit from Sawalha Brothers, Inc., d/b/a Leo=s Mini Mart, 5153 S. Main Street to Amira U.S.A., Inc., d/b/a Sylvania Mini Mart, 5153 S. Main Street. Dr. Backus moved, Mr. Haynam seconded, that no hearing be requested for the transfer of liquor permit number 0174013; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit transfer at 5153 S. Main.

There were no items for 13 and Mayor Stough stated that Council will now consider agenda item 14.

Mr. Haynam set a Zoning & Annexation Committee meeting to discuss the enforcement policy for the zoning code, and additional discussion on the modification of the code for the Board of Zoning Appeals, for Monday, November 20 at 5:30 p.m.		Zoning & Annex. Comm. Nov. 20 5:30 p.m.

Mayor Stough stated that Council will now consider agenda item 15.

Mayor Stough gave a road construction update, and distributed copies of an e-mail received from the Area Manager of Gerken Paving regarding the Monroe Street project. The Mayor suggested that the City implement stricter controls on future projects. He said that other street projects are finishing up on time, and the Bonniebrook Bridge is open. There was discussion on next year=s Main Street bridge replacement project, and the Mayor said that work cannot begin until July 1 since it is being funded by Ohio Public Works Commission money. The Mayor will canvass the local businesses being affected to see it they prefer the total bridge being closed for several months one time, or two separate closures lasting twice as long, with one lane of one-way traffic being maintained. Mr. Borell suggested that signs be posted well in advance of the project indicating the closures.		Road construction update.

Mayor Stough stated that all items on the agenda had been considered. Dr. Backus moved, Mrs. Sears seconded, that this meeting adjourn. All present voting yea (6); (0) nays. The motion carried and the meeting adjourned at 8:50 p.m.		Adjournment.