Minutes of the Meeting of Council

Minutes of the Meeting of Council February 5, 2007

The Council of the City of Sylvania, Ohio met in regular session on Monday, February 5, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: John A. Borell, Jr., Mark Bula, Keith M. Haddad, Doug Haynam, Mark Luetke (5); absent: Dr. Read Backus and Barbara R. Sears (2); both excused by Mayor Stough.		Roll call: Backus and Sears absent; excused.

The Pledge of Allegiance to the United States of America was led by Mayor Stough.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following amendments to the agenda: 4a. Report on the 7:00 public hearing. 10. Postpone this resolution. 12a. Report on the 6:00 Committee-of-the-Whole meeting. 12b. Land Use Plan update. 14. PD-1-2007, petition to amend the planned development, Flower Hospital. 15. Ordinance 10-2007, amending the clerk of court=s compensation. 16. Status of the new plaza at the northwest corner of Sylvania-Metamora and Centennial. 17. February 12 Gateway meeting. 18. Comments from Mr. Bula. Mr. Haddad moved, Mr. Borell seconded, to approve the agenda as amended; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke (5) yeas; (0) nays. The motion carried.		Amendments to the agenda.

Mr. Borell moved, Mr Luetke seconded, to nominate Keith Haddad as President Pro Tem due to Ms. Sears= absence. There were no other nominations, and an unanimous ballot was cast for Mr. Haddad as President Pro Tem (5) yeas; (0) nays.		Haddad, President Pro Tem.

Mayor Stough stated that Council will now consider agenda item 4.

Mr. Haddad presented the January 17 meeting minutes. Mr. Haddad moved, Mr. Haynam seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of January 17, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Bula, Haddad, Haynam, Luetke, Borell (5) yeas; (0) nays. The motion carried.		Approval of the January 17 minutes.

Mr. Haynam reported on the 7:00 public hearing held for Zoning Ordinance Amendment Petition No. SUP-6-2006, 5544 Alexis, 5622 Roan, 5615 Rudyard, and ZA-5-2006, 5622 Roan and 5615 Rudyard. The petitioner seeks a special use to allow the installation and operation of gasoline pumps in connection with a proposed new convenience store on the site. Additional retail will be built once the old store is demolished upon completion of the new store. Several residents spoke at the hearing and expressed their concerns of increased traffic in the vicinity, and the narrowness of Roan Road near the Alexis intersection. Mr. Haynam moved, Mr. Borell seconded, to refer the two petitions to the Zoning & Annexation Committee to meet on February 12 at 8:00 a.m. in Council Chambers; roll call vote being: Haddad, Haynam, Luetke, Borell, Bula (5) yeas; (0) nays. The motion carried.		Zoning Comm. to consider SUP- 6-2006 and ZA-5-2006.

Mayor Stough stated that Council will now consider agenda item 5.

Mr. Haddad reported on the two proposals received for a municipal electric system feasibility study and consulting. He noted that it is important for the City to determine if pursuing such a system is in the City=s best interest. Mr. Haddad moved, Mr. Haynam seconded, to authorize legislation accepting the proposal from Orbital Technical Solutions in the amount of $24,500; roll call vote being: Haynam, Luetke, Borell, Bula, Haddad (5) yeas; (0) nays. The motion carried.		Proposal of Orbital for electric utility study accepted.

Mr. Haddad moved, Mr. Haynam seconded, to authorize legislation accepting the proposal of Palmer Energy for various consulting services in the amount of $10,000; roll call vote being: Luetke, Borell, Bula, Haddad, Haynam (5) yeas; (0) nays. The motion carried.		Palmer Energy proposal accepted.

Mayor Stough stated that Council will now consider agenda item 6.

Mayor Stough said that the Sylvania Township Trustees were invited to attend tonight=s meeting to update Council on the fire department issues. Late this afternoon he received a letter from the Chairman, and he read it aloud. Mrs. Liedel concludes the letter by saying that the level of service will remain the same through 2008. Trustee Contrada was present, and she took issue with Mrs. Liedel=s comment that staffing levels have been maintained. Mrs. Contrada said that she has had no response from the other Trustees on several suggestions she has made. Mr. Haddad moved, Mr. Luetke seconded, to refer other options of the City to the Safety Committee and the Administration for review and recommendation. Chris Nye reported with the new policies there has been a reduction in service. Carol Lindhuber, Brandy Ln., suggested that the City=s problem will be solved by having its own fire department. Vote on the motion being: Borell, Bula, Haddad, Haynam, Luetke (5) yeas; (0) nays. The motion carried.		Fire issue options referred to the Safety Comm. and Administra- tion.

Mayor Stough stated that Council will now consider agenda item 7.

Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 8-2007, a written copy of same having been previously furnished to each member of Council, AAccepting an easement from Jeffrey and Marianne Neuman, owners of parcel no. 78-11731, for the purpose of constructing, operating, and maintaining a waterline in a 40' easement extending along the northerly portion of Little Road in Sylvania Township from the easterly lot line of parcel 78-12034 thence westerly to include parcel numbers 78-12031, 78-11981, 78-11974, and a portion of 78-11731, for a distance of 579.23', of which 37.3' is along parcel no. 78-11731 in connection with the development of the Villas of Pallisades, on the south side of Little Road; dedicating the easement area for public purposes; and declaring an emergency.@ Mr. Haddad moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Bula, Haddad, Haynam, Luetke, Borell (5) yeas; (0) nays. The motion carried.		Ordinance 8-2007, A... Ease- ment...Waterline.. Little Road...@

Mr. Haddad moved, Mr. Luetke seconded, that Ordinance No. 8-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Borell, Bula (5) yeas; (0) nays. The motion carried.

Council concurred to consider agenda item 11 at this time since Mrs. Contrada was still in attendance.

Mayor Stough asked Mrs. Contrada if the Township will be participating in the costs of the Independence Day celebration and fireworks at Centennial Terrace. She advised that $41,000 was budgeted for community donations, but the Board determined in January that the Township will not be donating any of the funds. Mr. Haddad said that he will send a formal letter of request for funds to the Trustees. Mayor Stough noted that the fireworks display may be smaller in 2007.		Fireworks funding.

Mayor Stough stated that Council will now consider agenda item 8.

Mr. Haynam moved, Mr. Luetke seconded, to refer proposed Ordinance No. 9-2007 to the Zoning & Annexation Committee for review and recommendation; roll call vote being: Haynam, Luetke, Borell, Bula, Haddad (5) yeas; (0) nays. The motion carried.		Ord. 9-2007 to Zoning Comm.

Mayor Stough stated that Council will now consider agenda item 9.

Law Director James Moan reported that he has not yet received a response from the Ethics Commission to his inquiry about if an elected Council member on the SAJRD Board, can vote on SAJRD matters at a Council meeting. Mr. Luetke read proposed Resolution No. 3-2007 aloud by title only for the Second Reading.		Second Reading of Res. 3-2007.

Since item 10 was postponed and item 11 previously discussed, Mayor Stough stated that Council will now consider agenda item 12.

Mr. Bula reported that Council met in Committee-of-the-Whole at 6:00 to further explore the City=s visioning.		C-O-W report.

Mr. Haynam proposed that the Zoning & Annexation Committee and the administration meet with Poggemeyer Design Group to consider updating the City=s land use plan.		Land use plan update.

There were no items for 13 and Mayor Stough stated that Council will now consider agenda item 14.

Mr. Haynam presented zoning ordinance amendment petition no. PD-1-2007, to amend and update the Flower Hospital campus master plan to show potential new facilities and parking. Mr. Haynam moved, Mr. Bula seconded, to refer PD-1-2007 to the Municipal Planning Commission for review and recommendation; roll call vote being: Luetke, Borell, Bula, Haddad, Haynam(5) yeas; (0) nays. The motion carried.		PD-1-2007 to Planning Comm.

Mayor Stough stated that Council will now consider agenda item 15.

Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 10-2007, a written copy of same having been previously furnished to each member of Council, AAmending Section 139.03(e)(3) to decrease the salary of the >Clerk of Courts= to $68,000.00 annually commencing February 1, 2007 and thereafter; and declaring an emergency.@ Mr. Luetke moved, Mr. Haddad seconded, that Council dispense with the Second and Third Reading of said Ordinance; roll call vote being: Borell, Bula, Haddad, Haynam, Luetke (5) yeas; (0) nays. The motion carried.		Ordinance 10-2007, A...Salary... Clerk of Courts...@

Mr. Luetke moved, Mr. Haddad seconded, that Ordinance No. 10-2007 be enacted as an emergency measure as declared therein; roll call vote being: Bula, Haddad, Haynam, Luetke, Borell (5) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 16.

There was a brief discussion about the vacant plaza at the northwest corner of Sylvania-Metamora and Centennial Roads. Mayor Stough said that the developer is attempting to draw tenants who will not compete with the Mayberry shops.

Plaza.Mayor Stough stated that Council will now consider agenda item 17.

Mr. Luetke reminded everyone of the Monroe Street Gateway community open house on February 12 from 6:00 - 8:00 p.m. at Northview High School.		Gateway open house.

Mayor Stough stated that Council will now consider agenda item 18.

Mr. Bula announced that he will resign his Council seat effective March 1 since he and his family will be moving to the Memphis, Tennessee area.		Bula resigns.

Mayor Stough stated that all items on the agenda had been considered. Mr. Borell moved, Mr. Luetke seconded, that this meeting adjourn; all present voting yea (5); (0) nays. The motion carried and the meeting adjourned at 9:40 p.m.		Adjournment.