Minutes of the Meeting of Council

Minutes of the Meeting of Council March 5, 2007

The Council of the City of Sylvania, Ohio met in regular session on Monday, March 5, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Barbara R. Sears (6); absent: (0).		Roll call: all present.

The Pledge of Allegiance to the United States of America was led by Mr. Haddad.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following additions to the agenda: 4a. Report of the Committee-of-the-Whole meeting. 4b. Committee assignments. 5a. Discussion on the Fire Department=s response times. 5b. Recognition of Fire Chief Maurer. 10a. Update on the City=s web site redesign and Shred Day. 11a. Schedule a Parks & Forestry Committee meeting. 12. Chamber golf outing date. 13. Centennial Terrace letter. Ms. Sears moved, Dr. Backus seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Sears (6) yeas; (0) nays. The motion carried.		Additions to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Ms. Sears presented the February 20 meeting minutes. Ms. Sears moved, Mr. Haddad seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of February 20, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Sears, Backus (6) yeas; (0) nays. The motion carried.		Approval of the February 20 minutes.

Ms. Sears reported that Council met in Committee-of-the-Whole on February 26 and March 5 to interview and review the candidates for the Council vacancy. Several straw votes were taken to narrow the field of applicants, and the last ballot recommended Todd Milner. Ms. Sears moved, Mr. Borell seconded, to appoint Todd Milner to fill the vacancy created by Mark Bula=s resignation; roll call vote being: Haddad, Haynam, Luetke, Sears, Backus, Borell (6) yeas; (0) nays. The motion carried.		Milner appointed to vacant Council seat.

Law Director James Moan administered the Oath of Office to Mr. Milner, and he was then seated as a member of City Council.

Milner seated as Council member.Ms. Sears noted that revised committee assignments will be presented at the next meeting.

Mayor Stough stated that Council will now consider agenda item 5.

Kevin Webb, President, discussed the future expansion plans for the Flower campus. The oncology center, which is the largest in Northwest Ohio, will be expanded. The goal is to have the center affiliated with a cancer institute. Executive Director Aly Sterling gave an overview of the fund raising campaign.		Flower campus update.

Fire Lieutenant Tom Reynolds distributed a report on fire response times in the City limits to illustrate the differences since the layoffs. He said he intends to provide monthly reports to Council.		Fire response times.

Mr. Haddad moved, Dr. Backus seconded, to authorize a resolution commending retiring Fire Chief Christopher Maurer; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.		Resolution authorized.

Mayor Stough stated that Council will now consider agenda item 6.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 20-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into a contract on behalf of the City of Sylvania with the Ohio Department of Transportation for the improvement of Monroe Street from US 23 to Talmadge Road; appropriating funds for said improvement in the amount of $596,680; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 20-2007, A...Contract ...Improvement of Monroe Street...@

Dr. Backus moved, Mr. Milner seconded, that Ordinance No. 20-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 7.

Ms. Sears presented and read aloud by title only proposed Resolution No. 3-2007, a written copy of same having been previously furnished to each member of Council, AAppointing Keith Haddad to the Board of Trustees of Sylvania Area Joint Recreation District (SAJRD), he being a member of the Council of this appointing subdivision, for the full calendar year of 2007.@ Ms. Sears moved, Dr. Backus seconded, final passage of Resolution No. 3-2007. Mr. Borell stated that his no vote will not be a reflection on Mr. Haddad, but rather on the process, and the fact that no ruling has yet been received from the Ohio Ethics Commission. Roll call vote on the motion being: Sears, Backus, Haddad, Luetke, Milner (5) yeas; Borell, Haynam (2) nays. The motion carried.		Resolution 3-2007, AAppointing Keith Haddad ...SAJRD...@

Mayor Stough stated that Council will now consider agenda item 8.

After discussion, Mr. Haynam moved, Mr. Borell seconded, to refer zoning amendment petition nos. SUP-1-2007 and ZA-1-2007, both for the tear down and rebuild of the Speedway station at 6700 Sylvania Ave., to the Zoning & Annexation Committee for review prior to referral to the Municipal Planning Commission; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		SUP-1-2007 and ZA-1-2007 referred to Zoning & Annex. Comm.

Since the company wants to start construction soon, Mr. Haynam moved, Mr. Luetke seconded, to set the public hearing date for April 16, 2007 at 7:00 p.m. with the condition that the Planning Commission has made its recommendation, and authorize the clerk to advertise for same; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

Dr. Backus moved, Mr. Milner seconded, not to request a hearing on the C1, C2, and D6 liquor permit transfer from Standard Oil Co., d/b/a BP Food Mart 6687, 6127 Monroe St. to JF Enterprises, Inc. 6127 Monroe St., permit no. 41756230135; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit transfer, 6127 Monroe St.

Dr. Backus moved, Mr. Haynam seconded, not to request a hearing on the new C1 and C2 liquor permit for Aldi, Inc. 20, 5539 Monroe St., permit no. 01007780730; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit, 5539 Monroe.

Dr. Backus moved, Mr. Milner seconded, not to request a hearing on the new C1 and C2 liquor permit for Village Farm Dairy Co, d/b/a In & Out Mart, 5566 W. Alexis Rd., permit no. 92750640195; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit, 5566 Alexis.

Mayor Stough stated that Council will now consider agenda item 10.

Mr. Luetke reported that the Employee & Community Relations Committee has been working with the IT Department to update the City=s web site. The first phase will be to determine what City staff and residents expect and want, and the second phase will be to implement the revised site. Mr. Luetke moved, Mr. Haddad seconded, to authorize legislation hiring Hart & Associates for the web site and newsletter work; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Legislation authorized, hire firm for web site revision.

Mr. Luetke noted that the committee will meet on Tuesday, March 13 at 7:30 a.m. in the 2^nd floor conference room at the Administration Building to finalize plans for the April 28 Shred Day.		Committee meeting, Mar. 13.

Mayor Stough stated that Council will now consider agenda item 11.

After discussion and the Mayor=s report on the Harroun Park pond and ravine issue, Mr. Borell set a meeting of the Parks & Forestry Committee for March 19 at 6:00 p.m. in Council Chambers. Representatives from St. Joseph=s, Friends of the Lathrop House, and the Metroparks will be invited to participate.		Harroun Park pond and ravine, meeting, March 19, 6:00 p.m.

Mayor Stough stated that Council will now consider agenda item 12.

After a brief discussion, Ms. Sears moved, Mr. Milner seconded, to delay the start of the June 4 Council meeting to 8:00 p.m. since the Chamber of Commerce=s golf outing is scheduled on that day; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		June 4 Council meeting to start at 8:00 p.m.

Mayor Stough stated that Council will now consider agenda item 13.

There was discussion on a letter Mr. Haddad received to the Lucas County Commissioners from Sylvania Township Trustee Carol Contrada regarding the possible annexation of property at Centennial and Sylvania-Metamora Roads. It was noted that the Sylvania Area Joint Recreation District wants use of City property, and annexation of the particular parcel will help to achieve that goal.		Letter regarding annexation.

Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Dr. Backus seconded, that this meeting adjourn; all present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:10 p.m.		Adjournment.