Minutes of the Meeting of Council

Minutes of the Meeting of Council April 16, 2007

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, April 16, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).		Roll call: all present.

Mr. Milner led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Requests were made for the following amendments to the agenda: 4a. Report on the 7:00 public hearing. 4b. Proposed Ordinance Nos. 36-2007 and 37-2007. 7a. Report from Tom Reynolds on the Fire Department=s response times. 12a. Discussion on the timing of the Main Street bridge project and the Convent repaving project. 12b. Move agenda item 10 here. 14a. Set a Finance Committee meeting. 14b. Report on SAJRD. 14c. Set a Streets Committee meeting. 14d. Shred Day update. Ms. Sears moved, Dr. Backus seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Amendments to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Ms. Sears presented the April 2 meeting minutes. Ms. Sears moved, Mr. Haddad seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of April 2, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Approval of the April 2 minutes.

Ms. Sears reported on the 7:00 public hearing for the gas station/convenience store rebuild at 6700 Sylvania Avenue. No one present objected to the project or to the change in zoning.		Report on public hearing.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 36-2007, a written copy of same having been previously furnished to each member of Council, AApproving the recommendation of the Municipal Planning Commission to approve petition for zoning ordinance amendment no. ZA-1-2007 on the petition to Amanda Moore on behalf of Speedway SuperAmerica to change the zoning of its property at 6700 Sylvania Ave., Sylvania, Ohio from >B-1 Limited Business and Office Zoning District= to >B-2 General Business Zoning District=; and declaring an emergency.@ Mr. Haynam moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Ordinance 36-2007, AApproving ...Change the Zoning...6700 Sylvania...@

Mr. Haynam moved, Mr. Milner seconded, that Ordinance No. 36-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 37-2007, a written copy of same having been previously furnished to each member of Council, AGranting a special use permit for Speedway SuperAmerica to tear down the existing gasoline station and rebuild the fueling station and convenience store at 6700 Sylvania Ave., Sylvania, Ohio, on the application of Amanda Moore, on the recommendation of the Municipal Planning Commission; and declaring an emergency.@ Mr. Haynam moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 37-2007, AGranting a Special Use... 6700 Sylvania Avenue...@

Mr. Haynam moved, Mr. Luetke seconded, that Ordinance No. 37-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 5.

Mayor Stough presented Christopher Maurer with framed Resolution No. 5-2007, commending and thanking Sylvania Township Fire Chief Christopher Maurer for his contributions during his 30 years of firefighting service to the Sylvania community, the last nine of which he served as Chief.		Resolution to Christopher Maurer.

Mayor Stough stated that Council will now consider agenda item 6.

Mayor Stough presented framed Resolution No. 4-2007 to Northview High School Senior Kevin Okapal, commending his selection to the National Soccer Coaches= Association of America/Adidas All-American Boys= Team.		Resolution to Kevin Okapal.

Mayor Stough stated that Council will now consider agenda item 7.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 32-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of Kramer & Associates to assist the City of Sylvania in determining the feasibility of creating a municipal fire department; appropriating funds therefore in an amount not to exceed $14,800; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Borell, Haddad, Luetke, Milner (6) yeas; Haynam (1) nay. The motion carried.		Ordinance 32-2007, A...Proposal ...Kramer & Assoc...Fire Department...@

Dr. Backus moved, Mr. Milner seconded, that Ordinance No. 32-2007 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Haddad, Luetke, Milner, Sears (5) yeas; Borell, Haynam (2) nays. The motion carried.

Fire Lieutenant Tom Reynolds distributed a report on fire response times in the City from January through March 2007.		Response times.

Mayor Stough stated that Council will now consider agenda item 8.

Ms. Sears presented and read aloud by title only, proposed Ordinance No. 33-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the donation of computer hardware to the Whitehouse Library; determining said computer hardware to be of no further use to the City of Sylvania; and declaring an emergency.@ Ms. Sears moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Ordinance 33-2007, A...Dona- tion of Computer Hardware...@

Ms. Sears moved, Dr. Backus seconded, that Ordinance No. 33-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.

Mayor Stough requested that item 9 be delayed until item 12 is considered. There were no objections and Mayor Stough stated that Council will now consider agenda item 11.

Mayor Stough presented the Chamber of Commerce=s sponsorship request for the fall Arts & Crafts Festival. Mr. Haddad moved, Dr. Backus seconded, to support the show in the amount of $1,500. Mr. Borell asked that the Finance Committee review it. Mr. Haddad moved, Dr. Backus seconded, to amend the motion, and refer the request to the Finance Committee; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.

Chamber funding request to Finance Committee.Mayor Stough stated that Council will now consider agenda item 12.

Mayor Stough presented the 2007 proposed capital budget, noting that it is prioritized by color according to the Administration=s recommendations. Ms. Sears moved, Mr. Borell seconded, to refer the 2007 capital expenditures to the Finance Committee; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		2007 capital budget to Finance Comm.

There was discussion on the Convent Blvd. paving project and its timing with the Main Street Bridge project. Mr. Milner also noted that he has received calls about the condition of Acres Road and feels it should be repaired first. Mr. Milner moved, Mr. Haddad seconded, to delay bidding on the Convent project for one year; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Convent paving bidding delayed one year.

Service Director Jeffrey Ballmer=s report on the 2007 pavement planing bids was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 35-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the bid of Gerken Paving, Inc., and awarding the contract for the Pavement Planing - 2007 project to same; authorizing the expenditure for the improvements in the amount of $66,138; appropriating funds therefore; and declaring an emergency.@ Mr. Milner moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		Ordinance 35-2007, AAccepting the Bid of Gerken Paving...Pave- ment Planing...@

Mr. Milner moved, Mr. Haynam seconded, that Ordinance No. 35-2007 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.

The Service Director=s report on the Corey Road improvements was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 34-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into a Joint Cooperation Agreement on behalf of this City of Sylvania with Sylvania Township, relative to the Corey Road Resurfacing project; appropriating $37,090 for said project; and declaring an emergency.@ Mr. Milner moved, Mr. Haynam seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Ordinance 34-2007, A...Joint Cooperation... Corey Road...@

Mr. Milner moved, Mr. Haynam seconded, that Ordinance No. 34-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.

Mr. Milner moved, Mr. Haddad seconded, to authorize legislation appropriating funds for the in-house portion of the pavement maintenance program; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.		Legislation authorized, pave- ment maintenance

Mayor Stough stated that Council will now consider agenda item 13.

Ms. Sears moved, Mr. Haddad seconded, to refer the request to make amendments to the sign code regarding temporary signs to the Zoning & Annexation Committee for review and recommendation; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Sign code changes to Zoning Committee.

Mayor Stough stated that Council will now consider agenda item 14.

The Finance Committee will meet at 8:00 a.m. on May 2 in Council Chambers to discuss the capital budget, the Chamber of Commerce=s request, and the audit report.		Finance Comm. May 2.

There was a brief discussion on the newspaper article about the property at Erie and Centennial, and SAJRD=s role. Mr. Haddad felt it is misleading since the Recreation District has not engaged in detailed discussions. He said that the main objective is to get the property in SAJRD=s name.		SAJRD property.

The Streets Committee will meet on May 4 at 8:00 a.m. in the Administration Building to consider the Acres Road improvements.		Streets Comm. May 4.

Mr. Luetke reported that the AShred Day@ information has been distributed. This will be the first of several that will be held in Lucas County.		Shred Day.

The Zoning & Annexation Committee will meet on May 3 at 8:00 a.m. in the Administration Building to discuss the sign code amendments.		Zoning Comm. May 3.

The Mayor briefly reported that the City is working with the involved parties and Feller-Finch to solve the Harroun Park pond situation. Also, the Metroparks has offered to help determine if Harroun Park should remain a passive park.		Harroun Park.