Minutes of the Meeting of Council June 18, 2007
These minutes are unofficial and must be formally approved by Council at the next meeting.
The Council of the City of Sylvania, Ohio met in regular session on Monday, June 18, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).	Roll call: all present.
Mr. Borell led the Pledge of Allegiance to the United States of America.	Pledge of Alleg.

Requests were made for the following additions to the agenda: 4a. Report on the status of the initiative petition for the fire department levy. 15. Zoning Ordinance Amendment petition ZA-3-2007, for Planning Commission referral. 16. Liquor permit notice, 6700 Sylvania Avenue. 17. Discussion on the Monnette=s sign request (from Board of Architectural Review minutes). 18. Comments on a column published in the Sylvania Advantage. 19. Proposed Ordinance 61-2007. Ms. Sears moved, Mr. Milner seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.	Additions to the agenda.
Mayor Stough stated that Council will now consider agenda item 4.
Mayor Stough presented the June 4 meeting minutes. Ms. Sears moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of June 4, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.	Approval of the June 4 minutes.
Mr. Moan reported that the clerk received the fire levy initiative petitions back from the Board of Elections on Friday afternoon, and he has not reviewed them yet. He will have a final legal opinion soon. In order to stay within the 40 day window, Mr. Borell moved, Mr. Luetke seconded, to set a special meeting of Council for Monday, July 9, 2007 at 7:00 p.m. to take action on the fire levy initiative petitions, and to hear from the fire consultant; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Special meeting of Council set for July 9, 7:00 p.m.
Mayor Stough stated that Council will now consider agenda item 5.

Lucas County Engineer Keith Earley, and Traffic Engineer Intern Kyle Warner were present and wished to address the issue in proposed Ordinance No. 53-2007 of lowering the speed limit on Sylvania Avenue. Mr. Earley explained the procedures for establishing speed limits on county roads, and Mr. Warner distributed copies of the ASpeed Warrant@ Traffic Safety Study he conducted for a portion of Sylvania Avenue. The County does not agree that lowering the speed limit is the safest remedy, and requests that the entire section be 40 m.p.h. The County also requests that no action be taken on the ordinance until the County=s study is complete. Dr. Backus read aloud by title only, the Second Reading of proposed Ordinance No. 53-2007.	Presentation by Lucas County Engineers and Second Reading of proposed Ordinance 53-2007.
Mayor Stough stated that Council will now consider agenda item 6.
Following discussion on the purpose of the banner application request from the Vinland Preservation League, proposed Ordinance No. 55-2007 was deferred.	Ordinance 55-2007 deferred.
Mayor Stough stated that Council will now consider agenda item 7.
Dr. Backus presented and read aloud by title only, proposed Ordinance No. 56-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into agreements with a Head Teacher, Teachers, and Aides for the Sylvania Safety City Program being conducted by the Sylvania Division of Police; providing funds therefore; and declaring an emergency.@ Dr. Backus moved, Mr. Milner seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.	Ordinance 56-2007, A...Agree-ments...Teachers..Safety City...@
Dr. Backus moved, Mr. Haddad seconded, that Ordinance No. 56-2007 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 8.

Service Director Jeffrey Ballmer=s recommendation for engineering services for the Acres Road Phase 1 Improvements was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 57-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of Feller-Finch and Associates to provide professional engineering services for the Acres Road Improvements - Phase I Project; appropriating funds therefore in an amount not to exceed $91,000; and declaring an emergency.@ Mr. Milner moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Ordinance 57-2007, AAccepting the Proposal of Feller-Finch... Services...Acres Road Improve- ments...@
Mr. Milner moved, Mr. Luetke seconded, that Ordinance No. 57-2007 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 9.
The Service Director=s recommendation for engineering services for the Glasgow Road Improvements was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 58-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of ESA to provide professional engineering services for the Glasgow Improvements project; appropriating funds therefore in the amount of $89,796; and declaring an emergency.@ Mr. Milner moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.	Ordinance 58-2007, AAccepting the proposal of ESA..Engineering ...Glasgow Improvements...@
Mr. Milner moved, Mr. Luetke seconded, that Ordinance No. 58-2007 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 10.
The Service Director=s report on the 2007-2008 salt bids was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 59-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the bid of North American Salt Company for the furnishing of salt for roadway de-icing for the City of Sylvania and Township of Sylvania; and declaring an emergency.@ Mr. Milner moved, Mr. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.	Ordinance 59-207, AAccepting the bid of North American Salt...@

Mr. Milner moved, Mr. Haddad seconded, that Ordinance No. 59-2007 be enacted as an emergency measure as declared therein. After a brief discussion, Mr. Milner moved, Mr. Haddad seconded, to amend the title of the Ordinance to include Aand the Sylvania City School District@; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried. Vote on the motion for final passage being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.
Title of Ordinance 59-2007 amended to include Sylvania School District, and final passage.Mayor Stough stated that Council will now consider agenda item 11.
Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 60-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to complete and file with the Bureau of Workers= Compensation the employer=s statement for group rating plan being AC-26 application, form AC-2 being a letter to the Actuarial Section of the Bureau of Workers= Compensation and to enter into an agreement with Compmanagement, Inc. for an annual fee of $5,436.00 for consulting services with respect to Workers= Compensation; and declaring an emergency.@ Mr. Luetke moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.	Ordinance 60-2007, A...Workers Compensation... Agreement with Compmanage- ment...@
Mr. Luetke moved, Mr. Milner seconded, that Ordinance No. 60-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 12.
Ms. Sears presented and read aloud by title only, proposed Resolution No. 8-2007, a written copy of same having been previously furnished to each member of Council, AA Resolution of the Council of the City of Sylvania commending the Sylvania Maple Leafs Boys Lacrosse Team for winning the Ohio High School Lacrosse Association Club Division Title; and declaring an emergency.@ Ms. Sears moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.	Resolution 8-2007, A... Commending... Sylvania Maple Leafs Boys Lacrosse Team...@
Ms. Sears moved, Mr. Haynam seconded, that Resolution No. 8-2007 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.
There was nothing for discussion for items 13 and 14, and Mayor Stough stated that Council will now consider agenda item 15.

Mr. Haynam presented Zoning Ordinance Amendment Petition No. ZA-3-2007, a request from Cam-Glas Apartments, LLC to change the zoning of property located at 5714 Glasgow Road (Lot 29), 6055 Cameron (Lot 32), 6055 Cameron (Empty Lot 31), and 6061 Cameron (Lot 30) from AR-2 Single Family Residential Small Lot District@ to AR-2-A Two Family Residential Small Lot District@ to conform with the actual use of the property. Mr. Haynam moved, Ms. Sears seconded, to refer ZA-3-2007 to the Municipal Planning Commission for recommendation; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.	ZA-2-2007 to Planning Comm.
Mr. Haynam moved, Ms. Sears seconded, to set the public hearing for ZA-2-2007 for Monday, August 20, 2007 at 7:00 p.m. provided that the Municipal Planning Commission has made its recommendation prior to then, and to authorize the clerk to advertise for same; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Public hearing for ZA-2-2007 set for August 20.
Mayor Stough stated that Council will now consider agenda item 16.
Dr. Backus presented the notice from the Ohio Division of Liquor Control of the application for a C2 carry out permit for Speedway Superamerica, LLC, d/b/a Marathon #8594, 6700 Sylvania Avenue, Sylvania, Ohio 43560. Dr. Backus moved, Ms. Sears seconded, not to request a hearing on permit number 84189848594; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.	No hearing requested for carry out liquor permit, 6700 Sylvania Ave.
Mayor Stough stated that Council will now consider agenda item 17.
There was discussion on an item in the June 13 Board of Architectural Review Board minutes about the sign request for Monnette=s Market Place, 5849 Monroe Street. It was agreed that there will be uniform enforcement of the sign code.	Signs.
Mayor Stough stated that Council will now consider agenda item 18.
Mr. Milner distributed his response to a column in the Sylvania Advantage regarding street improvement projects. He said that the facts are wrong, and he wants to correct them. Ms. Cappellini was present, and came forward to apologize, saying that she realized the mistakes when it was too late.	Newspaper article inaccuracies.
Mayor Stough stated that Council will now consider agenda item 19.

Mayor Stough explained the new position to be created in his office. Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 61-2007, AMaking certain position and compensation pay plan changes, making certain salary wage and other service compensation adjustments to the Codified Ordinances of Sylvania, 1979, as amended by amending Section 121.02 - Permanent, Temporary, Part-Time, and Seasonal Employees to create the position of AAdministrative Assistant to the Mayor@; by amending Section 139.02(a) to set the class grade for the AAdministrative Assistant to the Mayor@ and delete the position of ASecretary@; and declaring an emergency.@ Mr. Luetke moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.	Ordinance 61-2007, A...Create the Position...@
Mr. Luetke moved, Mr. Haddad seconded, that Ordinance No. 61-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Mr. Borell seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:10 p.m.	Adjournment.

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Clerk of Council Mayor