Minutes of the Meeting of Council

Minutes of the Meeting of Council July 16, 2007

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, July 16, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).		Roll call: all present.

Mr. Haddad led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Requests were made for the following additions to the agenda: 4c. Report on the public hearings. 6a. Main Street bridge artwork proposal. 10a.Set a Streets Committee meeting. 10b. Schedule an Employee & Community Relations Committee meeting. 12. Discussion on the regulated sign code. 13. Council to adjourn to Executive Session to discuss the possible sale of property. Ms. Sears moved, Mr. Milner seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Additions to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Ms. Sears presented the June 18 meeting minutes. Ms. Sears moved, Mr. Haddad seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of June 18, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Approval of the June 18 minutes.

Ms. Sears presented the minutes of the special meeting on July 9. Ms. Sears moved, Mr. Haynam seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the special meeting of July 9, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Approval of the minutes of the special meeting on July 9.

Ms. Sears reported on the 6:45 public hearing for zoning ordinance amendment petition no. SUP-2-2007, a special use request from Kroger Co. to add an E85 underground tank, kiosk and canopy to the existing fuel center at 7545 Sylvania Avenue. She said that Council=s consensus is to approve the E85 fuel center, but there are design issues with the canopy and column facades. Council requests that the structure resemble the characteristics of the downtown fuel center. Action was delayed until August 20.		SUP-2-2007 delayed to Aug 20

Ms. Sears also reported that many residents were present for the 7:15 public hearing on zoning ordinance amendment petition ZA-2-2007, a zoning change request from B-1 to B-2 for six lots on the southeast corner of Alexis and Roan Roads. The neighbors are concerned about the types of businesses allowed in a B-2 zoned area vs. B-1 since there is residential directly behind the lots. Ms. Sears moved, Mr. Luetke seconded, to refer the petition to the Zoning & Annexation Committee for further review; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried. The meeting was scheduled for Tuesday, August 7, 2007 at 6:00 p.m. in Council Chambers.		ZA-2-2007 to Zoning & Annexation Comm. on August 7 at 6:00 p.m.

Mayor Stough stated that Council will now consider agenda item 5.

Mike Meyer and Kyle Warner, Lucas County Engineer=s Office, were present and distributed the recently completed Speed Warrant Traffic Safety Study for the Sylvania Avenue speed limit from .06 mile west of Sylvan Lakes Blvd. to Holland-Sylvania Rd. They request the City change the speed limit to 40 m.p.h., and said that the state has approved that speed on the County=s portion of the road. After discussion, Mr. Borell moved, Mr. Haddad seconded, to amend AExhibit A= of proposed Ordinance No. 53-2007 by changing the designation of the speed limit of Sylvania Avenue to 40 m.p.h.; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Speed limit on Sylvania Avenue changed to 40 m.p.h.

Dr. Backus presented and the read aloud by title only, the Final Reading of proposed Ordinance No. 53-2007, as amended, AAmending Chapter 333 of the Sylvania Codified Ordinances by amending Section 333.03 - Maximum Speed Limits; assured clear distance ahead, to lower the maximum speed limit on Sylvania Avenue.@ Dr. Backus moved, Mr. Borell seconded, final passage of Ordinance No. 53-2007 as amended; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Ordinance 53-2007, AAmending Chapter 333 of the ... Codified Ordinances...@

Mayor Stough stated that Council will now consider agenda item 6.

Mayor Stough gave an update on the Harroun Park detention pond/Lathrop House project. There was also discussion about the Metroparks and possibly TOPS helping to rework the Harroun Park master plan. Mayor Stough presented proposed Ordinance No. 62-2007, accepting a proposal for design services for the detention pond. After discussion, Mr. Borell moved, Mr. Haynam seconded, to refer the Ordinance to the Parks & Forestry Committee; roll call vote being: Borell (1) yea; Sears, Backus, Haddad, Haynam, Luetke, Milner (6) nays. The motion failed.		Harroun Park update.

Mr. Haddad read aloud by title only, proposed Ordinance No. 62-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of Feller, Finch & Associates to provide professional engineering design services for the detention pond/Lathrop House project; appropriating funds therefore in the amount of $16,000; and declaring an emergency.@ Mr. Haddad moved, Mr. Milner seconded, that Council dispense with the Second and Third Readings of said Ordinance. There was discussion on the motion, and Mr. Haynam said he is concerned that he has not seen the preliminary design or the full proposal of Feller, Finch. It was determined that some early plans were discussed at a previous meeting. The vote on the motion being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Ordinance 62-2007, Accepting the Proposal... Detention Pond...@

Mr. Haddad moved, Dr. Backus seconded, that Ordinance No. 62-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Luetke, Milner, Sears, Backus (5) yeas; Haynam, Borell (2) nays. The motion carried.

Mayor Stough distributed the report on the status of the proposed artwork for the Main Street bridge. John Hoellrich, Public Arts Committee member, was present, and he briefly explained the project, and asked if Council agrees that the committee should pursue work on the project. After discussion, Council decided that JJR, the company working on the gateway program, be contacted to provide input on the proposal.		Proposed Main Street bridge artwork.

Mayor Stough stated that Council will now consider agenda item 7.

Service Director Jeffrey Ballmer=s report on the proposed Woodland Lane improvements was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 63-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of NCI to provide professional design services for the Woodland Lane improvements project; appropriating funds therefore in the amount of $28,855; and declaring an emergency.@ Mr. Milner moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 63-2007, AAccepting the Proposal of NCI...Woodland Lane Improve...@

Mr. Milner moved, Mr. Haddad seconded, that Ordinance No. 63-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 8.

Mayor Stough presented the Planning Commission=s recommendation for zoning ordinance amendment petition no. ZA-3-2007, a zoning change request for property on Glasgow and Cameron Roads. He noted that Council previously set the public hearing for 7:00 p.m. on August 20.		Public hearing for ZA-3-2007, August 20.

Mayor Stough stated that Council will now consider agenda item 9.

Law Director James Moan reported that Resolution 10-2007, the fire levy initiative petition, was filed with the Board of Elections on July 10. He also presented his memorandum clarifying that if the levy passes in the City, the money does not have to be collected if it fails in the Township, or the area merges.		Fire levy.

Mayor Stough stated that Council will now consider agenda item 10.

The Streets Committee will meet on July 23 at 6:00 p.m. in Council Chambers to consider the purchase of portable electronic message signs, speeding complaints on Garden Park Dr., and sidewalk repairs.		Streets Comm., July 23, 6:00.

The Employee & Community Relations Committee will meet on July 24 at 8:00 a.m. in the Administration Building to complete work on the visioning process.		Empl. & Comm. Relations Comm.

There were no items for 11 and Mayor Stough stated that Council will now consider agenda item 12.

After a brief discussion, Mr. Borell moved, Mr. Luetke seconded, to refer the review of the sign code addressing illuminated electronic signs to the Zoning & Annexation Committee; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		Electronic signs to Zoning & Annex. Comm.

Mayor Stough stated that Council will now consider agenda item 13.

At 9:45 p.m. Mr. Milner moved, Ms. Sears seconded, to adjourn to Executive Session of Council to discuss the possible sale of property; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Executive Session.

At 10:10 p.m. Ms. Sears moved, Dr. Backus seconded, to return to Regular Session of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.

Regular Session.Mayor Stough stated that Council discussed the possible sale of property during the Executive Session, and that no action is needed at this time.

Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Dr. Backus seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 10:12 p.m.		Adjournment.