Minutes of the Meeting of Council October 1, 2007
These minutes are unofficial and must be formally approved by Council at the next meeting.
The Council of the City of Sylvania, Ohio met in regular session on Monday, October 1, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).	Roll call: all present.
Mr. Luetke led the Pledge of Allegiance to the United States of America.	Pledge of Alleg.
Requests were made for the following additions to the agenda: 12a. Finance Committee report. 12b. Report of the Commitee-of-the-Whole. 12c. Streets Committee referral and discussion on the sidewalk leveling project 12d. Employee & Community Relations Committee report. 14. Ordinance 89-2007, dog warden agreement. 15. SAJRD meeting update. 16. Historical Village update. Ms. Sears moved, Mr. Haynam seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.	Additions to the agenda.
Mayor Stough stated that Council will now consider agenda item 4.
Ms. Sears presented the September 17 meeting minutes. Ms. Sears moved, Mr. Haddad seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of September 17, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.	Approval of the September 17 minutes.
Mayor Stough stated that Council will now consider agenda item 5.

John Cleveland, Manager, Sylvania branch of the Toledo-Lucas County Library, requested endorsement of the five year, 2-mill replacement levy for the library system. He said that this levy will consolidate the two one-year levies currently on the tax roll. Mr. Haynam noted that there will be several levies on the ballot, and all of them will increase the tax burden to property owners. Mr. Luetke presented and read aloud by title only, proposed Resolution No. 15-2007, a written copy of same having been previously furnished to each member of Council, AA Resolution of the Council of the City of Sylvania supporting the five-year, 2-mill replacement levy for the Toledo-Lucas County Public Library; and declaring an emergency.@ Mr. Luetke moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Resolution 15-2007, A...Support- ing...Levy... Library...@
Mr. Luetke moved, Dr. Backus seconded, that Resolution No. 15-2007 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad (6) yeas; Haynam (1) nay. The motion carried.
Jim Gee, TARTA General Manager, was present along with Tom Ramsdell, Jim Bond, and Steve Atkinson. Mr. Gee reviewed the transportation services offered. Ms. Sears reported that TMACOG has sponsored forums to study the system since Perrysburg wants to pull out of it. She said that TARTA is proactive in striving to serve the communities. Mr. Haynam noted that Sylvania residents will pay over $1,000,000 to TARTA if the levy passes. Mr. Haddad presented and read aloud by title only, proposed Resolution No. 16-2007, a written copy of same having been previously furnished to each member of Council, AA Resolution of the Council of the City of Sylvania supporting the 1.5 mill ten year replacement levy for the Toledo Area Regional Transit Authority (>TARTA=); and declaring an emergency.@ Mr. Haddad moved, Mr. Luetke seconded that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Resolution 16-2007, A...Support- ing...Levy... TARTA...@
Mr. Haddad moved, Dr. Backus seconded, that Resolution No. 16-2007 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Haddad, Luetke, Milner (5) yeas; Borell, Haynam (2) nays. The motion carried.
Tom Reynolds, 6800 Erie, noted that he is speaking as a resident, not a firefighter. He distributed a list of response times which he said shows that it=s taking longer for emergency service when there are multiple calls. He said that commercial inspections are also down.	Fire report.
Mayor Stough stated that Council will now consider agenda item 6.

Service Director Jeffrey Ballmer=s report on the utilities for the Lathrop House was placed on file. Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 87-2007, a written copy of same having been previously furnished to each member of Council, AAccepting the proposal of Feller, Finch & Associates to provide professional surveying and design engineering services for the Lathrop House Utilities Project; appropriating funds therefore in the amount of $16,500; and declaring an emergency.@ Mr. Haddad moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.
Ordinance 87-2007, A...Feller, Finch...Services... Lathrop House Utilities...@ Mr. Haddad moved, Mr. Milner seconded, that Ordinance No. 87-2007 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 7.
The Service Director=s report on the Centennial and Erie signals was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 88-2007, a written copy of same having been previously furnished to each member of Council, @Accepting the proposal of Path Master, Inc. to provide materials for the Centennial and Erie traffic signals; appropriating funds therefore in the amount of $23,387; and declaring an emergency.@ Mr. Milner moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Ordinance 88-2007, A...Path Master...Centen- nial and Erie Traffic Signals...@
Mr. Milner moved, Mr. Haddad seconded, that Ordinance No. 88-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 8.

Ms. Sears reported that the Finance Committee met on September 24 and recommends that the tax rate be reduced by 1 2 mills which is an additional 2 mill from last year. Ms. Sears presented and read aloud by title only, proposed Resolution No. 14-2007, a written copy of same having been previously furnished to each member of Council, AResolution amending the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor; and declaring an emergency.@ Ms. Sears moved, Mr. Haynam seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.	Resolution 14-2007, A...Amend- ing the Amounts and Rates as Determined by the Budget Comm...@
Ms. Sears moved, Mr. Haddad seconded, that Resolution No. 14-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 9.

Mayor Stough presented his appointment to the Toledo-Lucas County Board of Health. Ms. Sears moved, Mr. Milner seconded, to confirm Mayor Stough=s appointment of Barbara Conover to fill the unexpired term of Dr. Christopher Sherman as the City=s representative on the Toledo-Lucas County Board of Health; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.	Confirmation of Mayor=s Board of Health appointment.
Mayor Stough stated that Council will now consider agenda item 10.
Mr. Milner moved, Mr. Haddad seconded, to set the storm water hearing for November 19 at 7:15 p.m., and to authorize the clerk to advertise for same; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.	Storm water hearing Nov. 19.
Mayor Stough stated that Council will now consider agenda item 11.
After discussion regarding the enactment of House Bill 9, Ohio Sunshine Laws Training; Mr. Luetke moved, Ms. Sears seconded, to designate the Clerk of Council as City Council=s representative for the required training; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.	Clerk of Council named City Council designee for public records training.
Mayor Stough stated that Council will now consider agenda item 12.
Ms. Sears reported that the Finance Committee considered several items at their September 24 meeting along with the aforementioned property tax abatement. The public defender services agreement was considered. The County wants to increase the annual payment from $28,000 to $58,000. It was noted that there are some discrepancies with the numbers, and the Law Director is working on it. They reviewed the video service provider fee that is paid through Buckeye Cablesystem. If the City does not enact a few, new companies will default to the state=s, which currently is zero. Also considered was an issue with an individual living out of the country who claims Sylvania residency, and asked for a waiver from the City income tax. Ms. Sears said that she sent him an e-mail with the City=s definition of a resident so that he can determine if he meets the criteria.	Finance Comm. report.

Ms. Sears presented and read aloud by title only, proposed Ordinance No. 86-2007, a written copy of same having been previously furnished to each member of Council, AAn Ordinance determining the Video Service Provider Fee to be paid by a video service provider offering video service in the City pursuant to a state authorization; authorizing the Mayor and Director of Finance to give notice to the video service provider of the fee; and declaring an emergency.@ Ms. Sears moved, Mr. Haynam seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Ordinance 86-2007, A...Video Service Provider Fee...@
Mr. Borell noted that the fee is paid by the customer, and not the provider, and he does not agree with it. Ms. Sears moved, Mr. Haynam seconded, that Ordinance No. 86-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Haddad (6) yeas; Borell (1) nays. The motion carried.
Ms. Sears said the Committee-of-the-Whole met at 6:00 for further consideration of the Monroe Street Corridor project. The Mayor has been asked to form an Ad Hoc Committee comprising the chairmen of the following Council committees: Parks & Forestry, Employee & Community Relations, Zoning & Annexation, and Streets. The Administration is requested to work with JJR, and any other consultant, to prioritize the Monroe Street project. Strategic land acquisition was discussed, and the Zoning & Annexation Committee is asked to look at the Land Use Plan in conjunction with the overlay district. Community green space was considered, and flexibility is encouraged with individuals looking to develop property near the river. Also, downtown retail recruitment should be part of the plan.	Committee-of-the-Whole report.
Ms. Sears presented an e-mail requesting that Council revisit the approval of the speed bump on Old Farm Lane. Ms. Sears moved, Mr. Borell seconded, to refer the issue to the Streets Committee for consideration; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.	Old Farm Ln. speed bump referred to Streets Comm.
Mr. Milner reported on the pilot sidewalk leveling program in Brookfield. Residents are pleased with the project, however, an issue was raised about uneven walks abutting drive aprons which cannot be leveled. He requested the Service Director to study the situation and make a recommendation for or against replacement of those walks. Also, Mr. Luetke requested that the Old Sylvania neighborhood be considered in the program if there are available funds. The Streets Committee will meet on October 15 at 6:30 p.m. in Council Chambers.	Streets Comm. to meet on Oct. 15, 6:30 p.m.

Mr. Luetke reported that the Employee & Community Relations Committee met on September 25 with Hart Associates to work on Phase 2 of the website project. Hart will present a proposal soon. The committee will meet again on October 10 at 8:00 a.m. in Council Chambers. The committee also decided that another Shred Day will be held in April 2008 since there are several being held in the area this fall.
Employee & Comm. Relations Comm. to meet on Oct. 10, 8:00 a.m.There were no items for 13, and Mayor Stough stated that Council will now consider agenda item 14.
Dr. Backus presented and read aloud by title only, proposed Ordinance No. 89-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement with the Board of County Commissioners of Lucas County, Ohio, for After Hours Animal Control Services by the Dog Warden of Lucas County, Ohio; and declaring an emergency.@ Dr. Backus moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Ordinance 89-2007, A...Agree- ment...After Hours Animal Control Services...@
Dr. Backus moved, Mr. Haynam seconded, that Ordinance No. 89-2007 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 15.
Mr. Haddad, reporting on the Sylvania Area Joint Recreation District Board, said that improvements have been made to the ice rink, and the turf has been replaced in the Sports & Exhibition Center. He encouraged Council members to visit the rink to see the new flooring. Also, the Recreation District is considering including the building of a skate park as part of capital improvements should a proposed levy be passed in March.	SAJRD report.
Mayor Stough stated that Council will now consider agenda item 16.
Mr. Haddad reported that the Historical Village is presenting a dinner and interactive musical mystery on October 12 .	Fundraiser.
Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Mr. Borell seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:25 p.m.	Adjournment.

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Clerk of Council Mayor