Minutes of the Meeting of Council October 15, 2007 The Council of the City of Sylvania, Ohio met in regular session on Monday, October 15, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).	Roll call: all present.
These minutes are unofficial and must be formally approved by Council at the next meeting.
Mr. Milner led the Pledge of Allegiance to the United States of America.	Pledge of Alleg.
Requests were made for the following additions to the agenda: 11a. Streets Committee report. 12a. Schedule a Zoning & Annexation Committee meeting. 13. Gateway project engineering proposals. 14. Ordinance 91-2007, lease agreement for the Maplewood Market. 15. Update on the Kinsman/Franciscan Streets repairs. 16. Council to adjourn to Executive Session to discuss the possible sale of property. Ms. Sears moved, Mr. Haynam seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.	Additions to the agenda.
Mayor Stough stated that Council will now consider agenda item 4.
Ms. Sears presented the October 1 meeting minutes. Ms. Sears moved, Mr. Milner seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of October 1, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.	Approval of the October 1 minutes.
Mayor Stough stated that Council will now consider agenda item 5.
Sylvania Township Trustee Dee Dee Liedel introduced recently appointed Fire Chief Fred Welsh. His resume had been distributed, and Dr. Backus moved, Mr. Milner seconded, to designate Fred Welsh as the City=s Fire Chief; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Fred Welsh appointed Fire Chief.

Mrs. Liedel presented exhibits used to establish the cost estimate for the proposed levies put on the ballot by the Township. Buildings and equipment need to be replaced. Current plans call for new construction on present locations. Alternative sites are being reviewed. The .5 mill capital levy will generate $10.5 million, and the five year .5 mill operating levy will provide adequate funding resources. Mr. Haddad asked why the fire levy money collected from City residents is put into the general fund, and not directly into fire revenues. Mrs. Liedel responded that the City can remove itself from the Township, and not pay the .5 mill. Chief Welsh clarified his position and vision for the department, noting that he will stay within the budget, and recruit trained volunteers for additional staff. Mike Brown, Citizens for a Safe Sylvania, said that their 1.5 mill levy issue is intended to restore the fire department to full-time professional firefighters.	Introduction of new Fire Chief, and fire depart- ment levies discussion.
Following discussion on whether the City should collect the funds if the 1.5 mill Fire Levy Initiative passes in the City, but not in the Township, Ms. Sears presented proposed Resolution No. 17-2007, with an amendment to certify to the County Auditor the same amount that the Township certifies. Mr. Haynam seconded the motion. After further discussion, Ms. Sears moved, Mr. Haynam seconded, to withdraw the amendment. Ms. Sears read aloud by title only, proposed Resolution No. 17-2007, a written copy of same having been previously furnished to each member of Council. AA Resolution requesting the Lucas County Auditor to not collect the 1.5 mill, five year fire levy initiative should the initiative not pass in Sylvania Township and pass in the City of Sylvania; and declaring an emergency.@ Ms. Sears moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.	Resolution 17-2007, A...Not to Collect the 1.5 Mill...Fire Levy... Not Pass in the Township...@
Ms. Sears moved, Mr. Milner seconded, that Resolution No. 17-2007 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.
After discussion on how the Trustees will proceed if the 1.5 mill levy passes, the Law Director was asked to meet with them to discuss how the funds will be utilized. Mr. Haynam moved, Mr. Milner seconded, to schedule a Special Meeting of Council on November 7, 2007 at 7:30 p.m. for the purpose of determining the next steps of the fire issue if the 1.5 mill levy is successful at the ballot, and what to do with the funds; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Special Meeting of Council, November 7, 7:30 p.m. to consider levy funds.
Mayor Stough stated that Council will now consider agenda item 6.

Tom Fitzpatrick, Orbital Technical Solutions, and Mark Frye, Palmer Energy, were present to discuss the results of the preliminary municipal electric study. Construction costs for a municipal system will be high. An initial system will only serve one large usage customer. There will have to be a determination if public funds should be used for one individual server. Afer discussion, Mr. Haynam moved, Mr. Borell seconded, to refer the report to the Utilities & Environment Committee; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.	Electric study to Utilities Comm.
Mayor Stough stated that item 7 will be delayed to 11a, and Council will now consider agenda item 8.
Mr. Milner presented and read aloud by title only, proposed Ordinance No. 90-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into a Joint Cooperation Agreement on behalf of the City of Sylvania with Lucas County, relative to the Centennial and Erie Traffic Signal Upgrade Project; and declaring an emergency.@ Mr. Milner moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.	Ordinance 90-2007, A...Joint Cooperation Agreement... Centennial and Erie Traffic Signal..@
Mr. Milner moved, Dr. Backus seconded, that Ordinance No. 90-2007 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.
Mayor Stough stated that Council will now consider agenda item 9.
Mayor Stough presented his Planning Commission appointment. Ms. Sears moved, Mr. Milner seconded, to confirm Mayor Stough=s appointment of Mary J. Westphal to serve the unexpired term ending December 31, 2009 on the Municipal Planning Commission; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Confirmation of Mayor=s appoint- to the Planning Comm.
Mayor Stough stated that Council will now consider agenda item 10.
Dr. Backus moved, Mr. Milner seconded, not to request a hearing on liquor permit no. 740156079460, a C1 and C2 carry out permit for Rite Aid, 8310 Sylvania-Metamora Rd.; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.	No hearing requested for liquor permit, Rite Aid.
Mayor Stough stated that Council will now consider agenda item 11.

Mr. Milner reported on the 6:30 Streets Committee meeting. The recently re-installed speed bump on Old Farm Ln. has drawn complaints from the residents of Centennial Farms. The Administration has been asked to do a traffic count, review the criteria, and check the height of the speed bump. The Committee also considered the pilot sidewalk leveling program in the Brookfield Subdivision. Some sections cannot be leveled, and have to be replaced. There is funding remaining for the program, and Mr. Milner moved, Mr. Luetke seconded, to authorize a change order to continue the sidewalk leveling program in the Old Town area; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.	Streets Comm. report.
Mr. Milner said the Streets Committee will meet on November 5 at 6:30 p.m. to further review the speed bump issue on Old Farm Ln.	Streets Comm., Nov. 5, 6:30.
Mr. Haddad set a Utilities & Environment Committee meeting for November 7 at 6:30 p.m. to make a recommendation on the Preliminary Municipal Electric Study.	Utilities Comm., Nov. 7, 6:30.
Mr. Haynam said the Annexation & Zoning Committee will meet on October 25 at 8:00 a.m. to discuss updating the Land Use Plan, and zoning enforcement issues.	Zoning Comm., Oct. 25 8:00 a.m.
Mayor Stough presented the proposals for professional services from JJR for the engineering and landscape architecture for the Monroe Street Gateway project. He announced that the Ad Hoc Gateway Steering Committee will meet on October 22 at 7:30 p.m. to review them.	Gateway Steering Comm., Oct. 22, 7:30 p.m.
Mayor Stough stated that Council will now consider agenda item 14.
Dr. Backus presented and read aloud by title only, proposed Ordinance No. 91-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing a lease between the City of Sylvania, as lessor, and Paige LaCourse, d/b/a Still Footage Photography and d/b/a U&I Bridal Planner, as lessee, of Suite B2 in the Maplewood Market, Sylvania, Ohio, for the purpose of operating a photography and bridal planning business, determining said City owned property not to be needed for Municipal purposes during the time of proposed lease; authorizing the Mayor and Director of Finance to sign such a lease on behalf of the City of Sylvania; and declaring an emergency.@ Dr. Backus moved, Mr. Milner seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.	Ordinance 91-2007, A...Lease... Suite B2 in the Maplewood Market...@
Dr. Backus moved, Mr. Borell seconded, that Ordinance No. 91-2007 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 15.
Service Director Jeffrey Ballmer gave a brief update on the completion of the Kinsman/Franciscan Streets repairs project.	Streets repairs update.
Mayor Stough stated that Council will now consider agenda item 16.
At 10:47 p.m. Mr. Haddad moved, Mr. Milner seconded, to adjourn to Executive Session of Council to discuss the possible sale of property; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.	Executive Session.
At 10:57 p.m. Ms. Sears moved, Mr. Milner seconded, to return to Regular Session of Council; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.	Regular Session.
Mayor Stough stated that Council discussed the possible sale of property during the Executive Session, and that no action is needed at this time.
Mayor Stough stated that all items on the agenda had been considered. Mr. Milner moved, Mr. Borell seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 10:59 p.m.	Adjournment.

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Clerk of Council Mayor