Minutes of the Meeting of Council

Minutes of the Meeting of Council December 3, 2007

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, December 3, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).		Roll call: all present.

Mayor Stough led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Requests were made for the following additions to the agenda: 4a. Dick Shuller, Brookfield Homeowners= Association. 4b. Meg Adams, First Energy; 2008 tree trimming program. 4c. Report on the Dunhill Dr. property. 10a. Schedule a Finance Committee meeting. 10b. Zoning & Annexation Committee report. 10c. Schedule an Employee & Community Relations Committee meeting. 10d. Schedule a Buildings & Grounds Committee meeting. 12. Proposed Ordinance 105-2007. 13. Reschedule the January 7 Council meeting. 14. Council to adjourn to Executive Session to discuss the possible purchase of property. Mr. Haynam moved, Dr. Backus seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Additions to the agenda.

Ms. Sears presented the November 19 meeting minutes. Ms. Sears moved, Mr. Borell seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of November 19, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Approval of the November 19 minutes.

Dick Shuller, President, Brookfield Homeowners= Association, thanked the City for the sidewalk leveling project in the Brookfield Subdivision. He said that the sidewalks are much safer, and the job was well done. He especially thanked the Zoning Administrator, Service Director, and Streets Committee members for their efforts.		Sidewalk leveling program thank you.

Meg Adams, First Energy, said that the tree trimming program will be reviewed in the first quarter of 2008. She provided a map of the area where trimming will occur, which will start at the Allen Junction substation moving east.		First Energy tree trimming.

Law Director James Moan gave an update on the vacant, fire damaged house on Dunhill Dr. He said that the property taxes are paid, the owner has filed bankruptcy, and the mortgage holder has transferred it to Freddie Mac. The Zoning Administrator has inspected it, secured the door, and the City has cut the grass. Several neighbors were present, and expressed concern about the security and safety of the house. There was discussion on further efforts to resolve the matter. The Administration will come back with a coordinated strategy. Mayor Stough stated that Council will now consider agenda item 5.		Vacant house.

Ms. Sears presented and read aloud by title only, the Second Reading of proposed Ordinance No. 100-2007, the 2008 budget.		Second Reading of budget ord.

Mayor Stough stated that Council will now consider agenda item 6.

Mr. Moan reported that the next three ordinances are all agreements for NORIS terminals for the various law enforcement and court offices. He said that everything is routine, except for an increase in the fees, and he is trying to get an explanation. Ms. Sears moved, Mr. Borell seconded, to defer Ordinance Nos. 101-2007, 102-2007 and 103-2007 to the December 17 meeting while the Law Director reviews the fee increases; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		NORIS terminal agreements ordinances deferred to December 17.

Mayor Stough stated that Council will now consider agenda item 9 since items 7 and 8 were the deferred ordinances.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 104-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance of the City of Sylvania, Ohio, to enter into a Police Mutual Aid Pact with certain municipal corporations and townships, township police districts, county sheriffs, park districts in Lucas County, Wood County, and those adjacent to Lucas County; and declaring an emergency.@ Dr. Backus moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.		Ordinance 104-2007, A...Police Mutual Aid Pact ...@

Dr. Backus moved, Mr. Milner seconded, that Ordinance No. 104-2007 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.



Mayor Stough stated that Council will now consider agenda item 10. The Finance Committee will meet on December 12 at 8:00 a.m. in Council Chambers to finalize the budget, and review the capital budget.		Finance Comm. Dec. 12, 8:00 am

Mr. Haynam reported that the Zoning & Annexation Committee met on November 30 to discuss the condition of the Dunhill property, and a continuing issue on Summit. The Zoning Administrator did some research on ways other communities protect the housing stock. Some sign code issues were discussed and deferred to another meeting.		Zoning Comm. report.

Mr. Luetke said that the Employee & Community Relations Committee will meet on January 16, 2008 at 8:30 a.m. in Council Chambers for a bidders= conference for the website redesign project.		Employ & Comm Rel, Jan. 16, 8:30 am.

The Building & Grounds Committee will meet on December 21 at 8:00 a.m. in Council Chambers for an update on the survey of municipal buildings and grounds.		Bldg & Grounds, Dec. 21, 8:00 am.

There were no items for 11, and Mayor Stough stated that Council will now consider agenda item 12.

Ms. Sears presented proposed Ordinance No. 105-2007, and noted that the Finance Committee considered the grant. She read it aloud by title only, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an Economic Development Grant Agreement with Lyden, Liebenthal & Chappell, Ltd.; and declaring an emergency.@ Ms. Sears moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Ordinance 105-2007, A...Econ... Development Grant...@

Ms. Sears moved, Mr. Milner seconded, that Ordinance No. 105-2007 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 13.

After discussion, Ms. Sears moved, Mr. Milner seconded, to change the time of the previously set Organizational meeting of Council from January 3, 2008 at 8:00 a.m. to January 3, 2008, 7:25 p.m., and to change the date of the first Regular Session of City Council from January 7 to January 3, at 7:30 p.m.; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.

Organizational Meeting, Jan, 3, 7:25 pm; Regular Session, Jan. 3, 7:30 pm. Mayor Stough stated that Council will now consider agenda item 14.

At 8:45 p.m. Dr. Backus was briefly excused. Mr. Borell moved, Ms. Sears seconded, to adjourn to Executive Session of Council to discuss the possible purchase of property; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears (6) yeas; (0) nays. The motion carried.		Executive Session.

Dr. Backus returned during Executive Session. At 9:10 p.m. Ms. Sears moved, Dr. Backus seconded, to return to Regular Session of Council; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Regular Session.

Mayor Stough reported that Council discussed the possible purchase of a parcel of land during Executive Session, and no action is necessary at this time.

Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Mr. Milner seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:12 p.m.		Adjournment.