Minutes of the Meeting of Council

Minutes of the Meeting of Council December 17, 2007

These minutes are unofficial and must be formally approved by Council at the next meeting.

The Council of the City of Sylvania, Ohio met in regular session on Monday, December 17, 2007 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, John A. Borell, Jr., Keith M. Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara R. Sears (7); absent: (0).		Roll call: all present.

Mr. Borell led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following amendments to the agenda: 5. Delete this item. 15a. Finance Committee report and set a meeting. 15b. Streets Committee report. 16a. Confirmation of Mayor=s appointment of Parks & Forestry Superintendent 16b. Mr. Borell=s concluding remarks. Mr. Haynam moved, Mr. Luetke seconded, to approve the agenda as amended; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Agenda amendments.

Finance Director John Plock introduced Scott Smith, the new Assistant Director of Finance.		Asst. Finance Director.

Mayor Stough stated that Council will now consider agenda item 4.

Ms. Sears presented the December 3 meeting minutes. Ms. Sears moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of December 3, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Approval of the December 3 minutes.

Since item 5 was deleted, Mayor Stough stated that Council will now consider agenda item 6.

Jim Speck, Director of Planning and Landscape Architect for the Metroparks, was present. Previously distributed was the General Management Plan for the Fallen Timbers Battlefield and Fort Miamis National Historic Site to illustrate a management plan for Harroun Park. He distributed a proposed schedule, noting that several public open houses will be held for citizen input. A mission statement will be developed for long term planning. He will return in a year to present a preferred alternative to Council. Mr. Milner moved, Dr. Backus seconded, to approve the Harroun Park General Management Plan. Mr. Haynam moved, Mr. Haddad seconded, to amend the motion by adding Awith the Metroparks to report back to Council in April@; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried. Mr. Milner moved, Ms. Sears seconded, to approve the Harroun Park General Management Plan with the Metroparks to report back to Council in April; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.		Harroun Park General Management Plan.

Mayor Stough stated that Council will now consider agenda item 7.

Ms. Sears read aloud by title only, the Third Reading of proposed Ordinance No. 100-2007, a written copy of same having been previously furnished to each member of Council, ATo make appropriations for current expenditures and other expenditures of the City of Sylvania, Ohio, for the fiscal year ending December 31, 2008; and declaring an emergency. Ms. Sears moved, Mr. Haddad seconded, that Ordinance No. 100-2007 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 100-2007, ATo Make Appropriations for Current Expenditures... 2008...@

Mayor Stough stated that Council will now consider agenda item 8.

Finance Director John Plock reported on the adjustments to the 2007 budget. Ms. Sears presented and read aloud by title only, proposed Ordinance No. 106-2007, a written copy of same having been previously furnished to each member of Council, ATo make adjustments to account allocations within the fund appropriations for the fiscal year ending December 31, 2007; and declaring an emergency.@ Ms. Sears moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Ordinance 106-2007, ATo Make Certain Adjust- ments...2007...@

Ms. Sears moved, Mr. Haddad seconded, that Ordinance No. 106-2007 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

There was discussion on the December 31, 2007 expiration date of the hotel/motel tax deferment. The consensus is to allow the deferment to expire.		Hotel/motel tax to be collected.

Mayor Stough stated that Council will now consider agenda item 10.

Law Director James Moan=s memo on the increase in the NORIS terminal fees was placed on file. Dr. Backus presented and read aloud by title only, proposed Ordinance No. 101-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement with the Criminal Justice Coordinating Council to provide a NORIS terminal for use by the Sylvania Municipal Court for 2008; appropriating funds therefore; and declaring an emergency.@ Dr. Backus moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Ordinance 101-2007, A...Agree- ment...NORIS Terminal...Court ...@

Dr. Backus moved, Mr. Milner seconded, that Ordinance No. 101-2007 be enacted as an emergency measure as declared therein; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 102-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement with the Criminal Justice Coordinating Council to provide a NORIS terminal for use of the Sylvania Prosecutor=s Office for 2008; appropriating funds therefore; and declaring an emergency.@ Dr. Backus moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Ordinance 102-2007, A...Agree- ment...NORIS Terminal... Prosecutor=s ...@

Dr. Backus moved, Mr. Haynam seconded, that Ordinance No. 102-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.

Dr. Backus presented and read aloud by title only, proposed Ordinance No. 103-2007, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into an agreement for a NORIS terminal for the Division of Police; and declaring an emergency.@ Dr. Backus moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 103-2007, A...Agree- ment...NORIS Terminal...Police ...@

Dr. Backus moved, Ms. Sears seconded, that Ordinance No. 103-2007 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 11.

Ms. Sears presented and read aloud by title only, proposed Resolution No. 19-2007, a written copy of same having been previously furnished to each member of Council, ARe-appointing Keith Haddad to the Board of Trustees of Sylvania Area Joint Recreation District (SAJRD), he being a member of the Council of this appointing political subdivision, for the full calendar year of 2008; and declaring an emergency.@ Ms. Sears moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		Resolution 19-2007, ARe-appointing Keith Haddad...SAJRD ...@

Ms. Sears moved, Mr. Milner seconded, that Resolution No. 19-2007 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Borell, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 12.

Ms. Sears presented and read aloud by title only, proposed Resolution No. 20-2007, a written copy of same having been previously furnished to each member of Council, ARe-appointing George France to the Board of Trustees of Sylvania Area Joint Recreation District (SAJRD) for a three year term to expire on December 31, 2010; and declaring an emergency.@ Ms. Sears moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Borell, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Resolution 20-2007, ARe-appointing George France... SAJRD...@

Ms. Sears moved, Dr. Backus seconded, that Resolution No. 20-2007 be enacted as an emergency measure as declared therein; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 13.

Ms. Sears moved, Mr. Luetke seconded, to confirm Mayor Stough=s re-appointments of Rona Simon and Dick Sands to the Sylvania Conservation Corps Commission for terms commencing January 1, 2008, and expiring on December 31, 2010; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Borell, Haddad (7) yeas; (0) nays. The motion carried.		Confirmation of reappointments to Conservation Corps Comm.

Mayor Stough stated that Council will now consider agenda item 14.

Mr. Haddad moved, Mr. Luetke seconded, to authorize the clerk to advertise for bids for the Harroun Park drainage improvements; roll call vote being: Luetke, Milner, Sears, Backus, Borell, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Clerk to advertise for bids - Harroun Park drainage.

Mayor Stough stated that Council will now consider agenda item 15.

Ms. Sears reported that the Finance Committee met on December 12, and completed review of the 2008 operating budget. She distributed a revised 2008 capital budget and Mayor Stough referred an invitation to purchase an ad for a special supplemental section on Lourdes College in The Blade. The Finance Committee will meet on January 3, 2008 at 7:00 p.m. in Council Chambers to consider the revised 2008 capital budget and the invitation for the ad.		Finance Comm., January 3, 2008 7:00 p.m.

Mr. Milner reported on the December 11 Streets Committee meeting. The pilot sidewalk leveling program was successful, and the Service Director is asked to develop a city-wide plan. Since 56% of the residents responded with a post card for the Garden Park speed hump, the criteria were not met, and the speed hump will not be installed. The speed hump on Old Farm Lane will be lowered.		Streets Comm. report.

Mayor Stough stated that Council will now consider agenda item 16.

Mayor Stough said that he has appointed Patrick O=Brien as the new Superintendent of Parks & Forestry, replacing Bob Slack who will be retiring at the beginning of the new year. Mr. Luetke moved, Mr. Haddad seconded, to confirm the appointment of Patrick O=Brien as the Superintendent of Parks & Forestry; roll call vote being: Milner, Sears, Backus, Borell, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Confirmation of Mayor=s appointment of Parks & Forestry Supt.

Law Director James Moan gave an update on the vacant house on Dunhill. He met with the property owner who is going to give the City authorization to do any necessary inspections.		Vacant house update.

Service Director Jeffrey Ballmer distributed a revised Zoning Policies & Procedures for Council to review. He said that zoning issues were complaint driven in the past; the new policy will be more proactive. The City will strive to identify problem properties prior to complaints.		Zoning policies.

Mr. Borell thanked the Mayor, Council, the Administration, and citizens for their support during his term on Council.		Borell closing comments.

Mayor Stough stated that Council will now consider agenda item 17.

At 8:55 p.m. Dr. Backus moved, Ms. Sears seconded, to adjourn to Executive Session of Council to discuss the possible purchase and sale of property; roll call vote being: Sears, Backus, Borell, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		Executive Session.

At 9:45 p.m. Ms. Sears moved, Mr. Borell seconded, to return to Regular Session of Council; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Borell (7) yeas; (0) nays. The motion carried.		Regular Session.

Mayor Stough reported that Council discussed the possible purchase of a parcel of land, and the proposed sale of a parcel of land during Executive Session, and no action is necessary at this time.

Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Mr. Borell seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:46 p.m.		Adjournment.