Minutes of the Meeting of Council

Minutes of the Meeting of Council January 3, 2008
These minutes are unofficial and must be formally approved by Council at the next meeting.
The Council of the City of Sylvania, Ohio met in regular session on Thursday, January 3, 2008 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, Katie Cappellini, Keith Haddad, Doug Haynam, Mark Luetke, Todd Milner, Barbara Sears (7); absent: (0).		Roll call: all present.

Dr. Backus led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following additions to the agenda: 4a. Fire levy discussion. 10a. Finance Committee report. 10b. Schedule a Zoning & Annexation Committee meeting. 11a. Referral to the Utilities & Environment Committee. 12. Proposed Ordinance 4-2008. 13. Proposed Ordinance 5-2008. Mr. Milner moved, Mr. Haynam seconded, to approve the agenda as amended; roll call vote being: Backus, Cappellini, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.		Additions to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Ms. Sears presented the December 17 meeting minutes. Ms. Sears moved, Mr. Haddad seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the meeting of December 17, 2007 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		Approval of the December 17 minutes.

After discussion on the lack of information for the March 4 fire levy campaign, the clerk was directed to make a formal request to Sylvania Township Trustee Liedel and Fire Chief Welsh for their attendance at the next Council meeting to provide levy details, and for the Chief to share his plan.		Township invited to provide fire levy details.

Mayor Stough stated that Council will now consider agenda item 5.

Ms. Sears presented and read aloud by title only, proposed Resolution No. 1-2008, a written copy of same having been previously furnished to each member of Council, ARequesting the County Auditor to make advances to the Treasurer of the City of Sylvania, Ohio; and declaring an emergency.@ Ms. Sears moved, Mr. Haynam seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Cappellini (7) yeas; (0) nays. The motion carried.		Resolution 1-2008, A...Auditor ...Make Advances ...@

Ms. Sears moved, Mr. Milner seconded, that Resolution No. 1-2008 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Cappellini, Haddad (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 6.

Ms. Sears presented and read aloud by title only, proposed Ordinance No. 1-2008, a written copy of same having been previously furnished to each member of Council, AAuthorizing the payment of Transportation Planning Assessments for 2008 in the amount of $2,044.00 to Toledo Metropolitan Area Council of Governments; and declaring an emergency.@ Ms. Sears moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Sears, Backus, Cappellini, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 1-2008, ATranspor- tation Planning Assessments... TMACOG...@

Ms. Sears moved, Mr. Haynam seconded, that Ordinance No. 1-2008 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Sears, Backus, Cappellini, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 7.

Mayor Stough reported that he received a fax from the City of Toledo late in the afternoon informing him that due to ongoing negotiations, Toledo is delaying the implementation of the 25% water surcharge for 60 days. Therefore, Council does not need to increase the City=s water service charges at this time. Proposed Ordinance 2-2008 was tabled.		Ordinance 2-2008 tabled. (Water service charges.)

Mayor Stough stated that Council will now consider agenda item 8.

Mayor Stough presented Service Director Jeffrey Ballmer=s report on the change order for the Main Street bridge, and he noted that the word AFinal@ in the title of Ordinance 3-2008 should be deleted, since this is change order no. 1. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 3-2008, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to approve Change Order No. 1 to this City=s agreement with Fort Defiance Construction and Supply, Inc. for the Main Street Bridge Improvement Project which reflects the additional cost of substituting the Aredi-rock@ wall system for the gabion wall system along the north bank of Ten Mile Creek and the additional cost to install a Aredi-rock@ wall system along the southerly bank; increasing the contract amount by $158,267.50; appropriating funds therefore; and declaring an emergency.@ Mr. Milner moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Sears, Backus, Cappellini, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		Ordinance 3-2008, A...Change Order...Main Street Bridge Improvement...@

Mr. Milner moved, Mr. Haddad seconded, that Ordinance No. 3-2008 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Cappellini, Haddad, Haynam, Luetke, Milner, Sears (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

Dr. Backus moved, Mr. Haynam seconded, not to request a hearing for liquor permit no. 6738236, the transfer of a D1 liquor license from China One, Inc., 5834 Monroe St., Unit N to Pasta Fina Enterprises, Inc., 5834 Monroe St., Unit N; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Sears, Backus (7) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit transfer.

Mayor Stough stated that Council will now consider agenda item 10.

Ms. Sears reported that the Finance Committee met at 7:00. They considered the capital budget and recommend approval. Mr. Haddad moved, Mr. Milner seconded, to approve the capital budget; roll call vote being: Haddad, Haynam, Luetke, Milner, Sears, Backus, Cappellini (7) yeas; (0) nays. The motion carried.		Finance Comm. report, capital budget approved.

Ms. Sears said that the request for an ad was discussed, but instead Mayor Stough will issue a proclamation for Lourdes College Day in the City.

Mr. Haynam said the Zoning & Annexation Committee will meet on January 24 at 8:00 a.m. to consider additional changes in zoning enforcement policies and possible legislative changes, and steps to update the land use plan regarding the proposal from Poggemeyer.		Zoning Comm., January 24, 8:00 a.m.

Mayor Stough stated that Council will now consider agenda item 11.

After discussion, the collection of Christmas trees and recyclables from multi-family units will be considered by the Utilities & Environment Committee.		Multi-family recycling.

Mayor Stough stated that Council will now consider agenda item 12.

Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 4-2008, a written copy of same having been previously furnished to each member of Council, AMaking certain position and compensation pay plan changes, making certain salary, wage and other service compensation adjustments to the Codified Ordinances of Sylvania, 1979, as amended, and other ordinances, by granting a three and one-half per cent (3 2 %) pay increase to all non-union city employees and court employees whose petitions are included in the list of occupational titles of Section 139.02(a) of the Codified Ordinances of Sylvania which increase is reflected in the annual wage rate Schedule 4 of Section 139.10(D) of the Sylvania Codified Ordinances; by granting a three and one-half per cent pay increase to each appointed official whose title is listed in Section 139.03(e)(3) except for the Forester and Special Events Coordinator, with all the increase provided herein for the Treasurer and Director of Personnel being allocated to the Director of Personnel and with all the increase provided herein for the Director of Public Safety and Chief of Police being allocated to the Chief of Police; by granting a three and one-half per cent (3 2 %) increase from $132.08 per hour to $136.70 per hour for legal services billable to the City by James E. Moan in excess of the hours herein allocated to the salary of the Director of Law pursuant to agreement and Codified Ordinance Section 131.01(b); by granting a three and one-half per cent (3 2 %) pay increase for each employee in the Labor and Trades Supervision Group whose title is listed in Codified Ordinance Section 139.03(e)(4); by amending Section 139.07(a)(10); and declaring an emergency.@ Mr. Luetke moved, Mr. Milner seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haynam, Luetke, Milner, Sears, Backus, Cappellini, Haddad (7) yeas; (0) nays. The motion carried.		Ordinance 4-2008, annual compensation adjustments.

Mr. Luetke moved, Mr. Haddad seconded, that Ordinance No. 4-2008 be enacted as an emergency measure as declared therein; roll call vote being: Luetke, Milner, Sears, Backus, Cappellini, Haddad, Haynam (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 13.

Mr. Luetke presented and read aloud by title only, proposed Ordinance No. 5-2008, a written copy of same having been previously furnished to each member of Council, AAuthorizing the Mayor and Director of Finance to enter into a contract with Ace American Insurance Company to provide specific stop-loss insurance protection; maintaining the self-insurance medical fund; and declaring an emergency.@ Mr. Luetke moved, Ms. Sears seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Milner, Sears, Backus, Cappellini, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Ordinance 5-2008, A...Contract ...Stop-Loss Insurance Protection...@

Mr. Luetke moved, Mr. Milner seconded, that Ordinance No. 5-2008 be enacted as an emergency measure as declared therein; roll call vote being: Sears, Backus, Cappellini, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that all items on the agenda had been considered. Ms. Sears moved, Dr. Backus seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 8:35 p.m.		Adjournment.