Minutes of the Meeting of Council January 23, 2008
The Council of the City of Sylvania, Ohio met in regular session on Wednesday, January 23, 2008 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, Katie Cappellini, Keith Haddad, Doug Haynam, Mark Luetke, Todd Milner (6); absent: (0).	Roll call: all present.
Mr. Haddad led the Pledge of Allegiance to the United States of America.	Pledge of Alleg.
Mayor Stough stated that Council will now consider agenda item 3.
Mayor Stough read Barbara Sears= letter resigning from City Council, effective January 15 due to being named Representative of the 46^th House District to fill a vacancy. Mr. Haynam moved, Mr. Haddad seconded, to authorize a resolution commending Ms. Sears; roll call vote being: Backus, Cappellini, Haddad, Haynam, Luetke, Milner (6) yeas; (0) nays. The motion carried.	Resolution of commendation authorized.
Mr. Milner moved, Dr. Backus seconded, to nominate Keith Haddad as President of Council for the remainder of the 2008-2009 term due to Ms. Sears= resignation. Mr. Haynam moved, Mr. Milner seconded, that nominations be closed; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus (6) yeas; (0) nays. The motion carried. An unanimous ballot was cast in favor of Keith Haddad as President of Council; (6) yeas; (0) nays. The motion carried.	Haddad elected President of Council.
Mayor Stough announced that Council is requesting resumes and letters of interest to fill the vacant seat. The deadline for applicants is 4:00 p.m. on January 31. Mr. Haddad moved, Mr. Milner seconded, to set a Committee-of-the-Whole meeting for February 4 at 6:00 p.m. to interview the candidates; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus (6) yeas; (0) nays. The motion carried.	C-O-W, Feb. 4, 6:00, Council candidates.
Mayor Stough stated that Council will now consider agenda item 4.

Requests were made for the following amendments to the agenda: 6a. Fire levy update. 6b. Move item 10 here. 11a. Employee & Community Relations Committee report. 11b. Alternate member to TMACOG=s Environmental Council. 13. Confirm Mayor=s appointment of new Finance Director. 14. Sister City Commission report. 15. Move the Executive Session here. Mr. Haddad moved, Dr. Backus seconded, to approve the agenda as amended; roll call vote being: Haddad, Haynam, Luetke, Milner, Backus, Cappellini (6) yeas; (0) nays. The motion carried.
Amendments to the agenda.Mayor Stough stated that Council will now consider agenda item 5.
Mr. Haddad presented the minutes of the January 3 organizational meeting. Mr. Haddad moved, Mr. Haynam seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the organizational meeting of January 3, 2008 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Haynam, Luetke, Milner, Backus, Cappellini, Haddad (6) yeas; (0) nays. The motion carried.	Approval of the minutes of the January 3 organizational meeting.
Mr. Haddad presented the January 3 meeting minutes. Mr. Haddad moved, Dr. Backus seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the regular meeting of January 3, 2008 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Luetke, Milner, Backus, Cappellini, Haddad, Haynam (6) yeas; (0) nays. The motion carried.	Approval of the January 3 meeting minutes.
Mayor Stough stated that Council will now consider agenda item 6.
George France, Chairman, Sylvania Area Joint Recreation District (SAJRD), gave a presentation on the recreation levy. It will be Issue 4 on the March ballot, asking for approval of a .42 mills 20 year bond issue for capital improvements. Jamie Moan, marketing, and Ray Olenek, programs, were also present. Mr. Haddad moved, Mr. Haynam seconded, to authorize a resolution of support, endorsing the recreation levy, Issue 4; roll call vote being: Milner, Backus, Cappellini, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.	Resolution authorized to endorse the recreation levy.
John Crandall and Bruce Wharram, co-chairmen of the Sylvania Citizens for Fire Services, for the 1.25 mills fire levy, Issue 3, were present, and explained the group=s goals. They will attend the next Council meeting along with Fire Chief Welsh. The group requests Council=s endorsement of the levy.	Fire Services levy.
Mayor Stough presented the petition to vacate a portion of Twain Drive. Mr. Haynam moved, Mr. Luetke seconded, to refer the petition to the Planning Commission for review and recommendation; roll call vote being: Backus, Cappellini, Haddad, Haynam, Luetke, Milner (6) yeas; (0) nays. The motion carried.	Petition to vacate Twain to Planning Comm.

Mayor Stough stated that Council will now consider agenda item 7.

There was discussion on requesting that the EPA approve the plan before the start of the Harroun Park construction. Mr. Luetke moved, Mr. Milner seconded, to refer proposed Ordinance 6-2008 to the Utilities & Environment Committee; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus (6) yeas; (0) nays. The motion carried.	Ordinance 6-2008 to Utilities Comm.
Mayor Stough stated that Council will now consider agenda item 8.
Mr. Luetke moved, Mr. Haddad seconded, to authorize the clerk to advertise for bids for a rear loading refuse packer body for use in the Yard Waste Recycling Program; roll call vote being: Haddad, Haynam, Luetke, Milner, Backus, Cappellini (6) yeas; (0) nays. The motion carried.	Clerk to advertise for bids for a refuse packing body for Parks.
Mayor Stough stated that Council will now consider agenda item 9.
Mayor Stough presented his appointment to the Zoning Board of Appeals. Mr. Haddad moved, Dr. Backus seconded, to confirm Mayor Stough=s re-appointment of Karen Smith to the Zoning Board of Appeals for the term commencing January 1, 2008, and expiring on December 31, 2011; roll call vote being: Haynam, Luetke, Milner, Backus, Cappellini, Haddad (6) yeas; (0) nays. The motion carried.	Confirmation of Mayor=s appoint- ment to Zoning Board of Appeals.
Item 10 was previously considered, and Mayor Stough stated that Council will now consider agenda item 11.
Mr. Luetke reported that the Employee & Community Relations Committee met on January 16 and released the Phase 2 rfp for the City=s web site. The due date is February 15, and two interested parties attended the meeting. He also said that the City will host another AShred Day@ on April 19.	Employee & Community Relations Comm.
Mr. Haddad asked that an alternate be named to represent the City on the TMACOG Environmental Committee when he is unable to attend. Mr. Haddad moved, Dr. Backus seconded, to designate Mrs. Cappellini as the committee=s alternate; roll call vote being: Luetke, Milner, Backus, Cappellini, Haddad, Haynam (6) yeas; (0) nays. The motion carried.	Mrs. Cappellini to be alternate TMACOG committee member.
There were no items for 12, and Mayor Stough stated that Council will now consider agenda item 13.

Mayor Stough said he has appointed Scott Smith as Finance Director effective January 28. Mr. Haddad moved, Mr. Luetke seconded, to confirm Mayor Stough=s appointment of Scott Smith as the Director of Finance effective January 28, 2008; roll call vote being: Milner, Backus, Cappellini, Haddad, Haynam, Luetke (6) yeas; (0) nays. The motion carried.	Confirmation of Mayor=s appoint- ment of Finance Director.
Mayor Stough stated that Council will now consider agenda item 14.
Mayor Stough reported that Sylvania has been invited to be a sister city with Quinhuangdao, Hebei, China, a city of 800,000 at the eastern end of the Great Wall of China where it meets the sea. Yanshan University instructors will be teaching AExploring Chinese Culture and Language@ at the two high schools next fall. He said that the Sister City Commission is reviewing the invitation.	Sister City invitation.
Mayor Stough stated that Council will now consider agenda item 15.
At 8:50 p.m. Mr. Haddad moved, Dr. Backus seconded, to adjourn to Executive Session of Council to discuss the possible purchase of property; roll call vote being: Backus, Cappellini, Haddad, Haynam, Luetke, Milner (6) yeas; (0) nays. The motion carried.	Executive Session.
At 9:58 p.m. Mr. Haddad moved, Dr. Backus seconded, to return to Regular Session of Council; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus (6) yeas; (0) nays. The motion carried.	Regular Session.
Mayor Stough reported that Council discussed the possible purchase and sale of real estate during Executive Session. No action was taken in Executive Session, and Council did need to take action now in Regular Session. Mr. Moan distributed an Ordinance to be considered. Mr. Haddad presented and read aloud by title only, proposed Ordinance No. 7-2008, a written copy of same having been previously furnished to each member of Council, AApproving the offer to purchase of Harmon Capital, LLC to purchase the City=s real estate known as 5737 Main Street and 5747 Main Street at a sale price of $575,000.00; authorizing the Mayor and Director of Finance to accept said offer to purchase on behalf of the City of Sylvania; determining said real estate to be no longer needed for municipal purposes; and declaring an emergency.@ Mr. Haddad moved, Mr. Milner seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Haddad, Haynam, Luetke, Milner, Backus, Cappellini (6) yeas; (0) nays. The motion carried.	Ordinance 7-2008, AApproving the Offer to Purchase ...5737 Main... 5747 Main...@

Mr. Haddad moved, Mr. Haynam seconded, that Ordinance No. 7-2008 be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Backus, Cappellini, Haddad (6) yeas; (0) nays. The motion carried.
Mayor Stough stated that all items on the agenda had been considered. Dr. Backus moved, Mr. Milner seconded, that this meeting adjourn. All present voting yea (6); (0) nays. The motion carried and the meeting adjourned at 10:05 p.m.	Adjournment.

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Clerk of Council Mayor