Minutes of the Meeting of Council

Minutes of the Meeting of Council February 4, 2008

The Council of the City of Sylvania, Ohio met in regular session on Monday, February 4, 2008 at 7:30 p.m. with Mayor Craig A. Stough in the chair. Roll was called with the following members present: Dr. Read Backus, Katie Cappellini, Keith Haddad, Doug Haynam, Mark Luetke, Todd Milner (6); absent: (0).		Roll call: all present.

Mr. Luetke led the Pledge of Allegiance to the United States of America.		Pledge of Alleg.

Mayor Stough stated that Council will now consider agenda item 3.

Requests were made for the following additions to the agenda: 15a. Schedule a Safety Committee meeting. 16a. Parks & Forestry Committee comment. 16b. Zoning & Annexation Committee report. 18. Appointment to S.C.A.T. Board. 19. Report on meeting with Toledo Council President. 20. L.C.I.C. funding. Mr. Haddad moved, Mr. Luetke seconded, to approve the agenda as amended; roll call vote being: Backus, Cappellini, Haddad, Haynam, Luetke, Milner (6) yeas; (0) nays. The motion carried.		Additions to the agenda.

Mayor Stough stated that Council will now consider agenda item 4.

Mr. Haddad presented the January 23 meeting minutes. Mr. Haddad moved, Mr. Milner seconded, that since the Mayor, members of Council, and others had been furnished copies of these minutes prior to this meeting, Council dispense with the reading of these minutes at this time, and the journal of the minutes of the regular meeting of January 23, 2008 be approved as submitted, provided there are no amendments from other members of Council; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus (6) yeas; (0) nays. The motion carried.		Approval of the January 23 meeting minutes.

Mayor Stough stated that Council will now consider agenda item 5.

Mr. Haddad reported that Council met in Committee-of-the-Whole at 6:00 p.m. to interview the applicants to fill the vacant Council seat, noting that all are well qualified candidates for the position, and have the best interests of the City at heart. He opened the floor for nominations. Mr. Haynam moved, Mr. Milner seconded, to nominate Richard Summers. Mr. Luetke moved, Mrs. Cappellini seconded, to nominate David Berland, Dr. Backus moved, Mr. Haddad seconded, to nominate Michael Brown. After discussion on the process the motions and seconds were withdrawn. It was decided that each Council member give their top two candidates. The results being: Backus - Brown and Summers, Milner - Brown and Summers, Luetke - Berland and Brown, Haynam - Summers and Brown, Cappellini - Brown and Berland, Haddad - Summers and Brown. Brown - 6 votes, Summers - 4 votes, Berland - 2 votes. Following discussion on the two highest vote nominees, noting that Mr. Brown=s name was on each ballot, Mrs. Cappellini moved, Dr. Backus seconded, to appoint Michael Brown to fill the vacancy created by Barbara Sears= resignation; roll call vote being: Haddad, Haynam, Luetke, Milner, Backus, Cappellini (6) yeas; (0) nays. The motion carried.		Brown appointed to vacant Council seat.

Law Director James Moan administered the Oath of Office to Mr. Brown, and he was then seated as a member of City Council.		Brown seated as Council member.

Mr. Haddad presented a revised list of Committee assignments for the 2008-2009 term of Council: FINANCE SAFETY Keith Haddad, Chair Read Backus, Chair Read Backus Michael Brown Doug Haynam Doug Haynam Todd Milner Todd Milner PARKS & FORESTRY UTILITIES & ENVIRONMENT Mark Luetke, Chair Michael Brown, Chair Katie Cappellini Read Backus Keith Haddad Keith Haddad Doug Haynam Todd Milner BUILDINGS & GROUNDS STREETS Katie Cappellini, Chair Todd Milner, Chair Michael Brown Read Backus Keith Haddad Michael Brown Todd Milner Mark Luetke ANNEXATION & ZONING EMPLOYEE & COMM. RELATIONS Doug Haynam, Chair Mark Luetke, Chair Read Backus Michael Brown Katie Cappellini Katie Cappellini Mark Luetke Keith Haddad		Revised committees for 2008-2009 approved.

Mr. Haddad moved, Mr. Milner seconded, to approve and ratify the revised Council Committee assignments for the 2008-2009 term; roll call vote being: Haynam, Luetke, Milner, Backus, Brown, Cappellini, Haddad, (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 6.

Mayor Stough noted that a list of the informational meetings for the 1.25 mil Sylvania Township Fire Department levy was in the Council packets, and he urged everyone to attend at least one of them. Kevin Eff, a committee member, reported that the campaign is going well. He invited Council members to the committee meetings. Mr. Haddad moved, Mr. Milner seconded, to endorse the 1.25 mill fire levy, and authorize a resolution of support; roll call vote being: Luetke, Milner, Backus, Brown, Cappellini, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Endorsement of 1.25 mil fire levy.

Mayor Stough stated that Council will now consider agenda item 7.

Mr. Haynam presented and read aloud by title only, proposed Resolution No. 2-2008, a written copy of same having been previously furnished to each member of Council, AA Resolution of the Council of the City of Sylvania supporting the Sylvania Area Joint Recreation District Levy Issue 4 on March 4, 2008; and declaring an emergency.@ Mr. Haynam moved, Mr. Milner seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Milner, Backus, Brown, Cappellini, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Resolution 2-2008, A...Support- ing ...Recreation ...Levy Issue 4...@

Dr. Backus moved, Mr. Haynam seconded, that Resolution No. 2-2008 be enacted as an emergency measure as declared therein; roll call vote being: Backus, Brown, Cappellini, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 8.

Mr. Haddad presented and read aloud by title only, proposed Resolution No. 3-2008, a written copy of same having been previously furnished to each member of Council, ACommending and thanking Barbara Sears for her contributions during her 10 years of service to the Sylvania Community as a member of Sylvania City Council; and declaring an emergency.@ Mr. Haddad moved, Dr. Backus seconded, that Council dispense with the Second and Third Readings of said Resolution; roll call vote being: Brown, Cappellini, Haddad, Haynam, Luetke, Milner, Backus (7) yeas; (0) nays. The motion carried.		Resolution 3-2008, ACommend ing Barbara Sears ...@

Mr. Haddad moved, Mr. Luetke seconded, that Resolution No. 3-2008 be enacted as an emergency measure as declared therein; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus, Brown (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 9.

Mayor Stough presented an analysis of taxes for a portion of the Country Walk Commons subdivision if it was annexed to the City, as prepared by the Finance Director. There was discussion on any additional costs to the City if the annexation proceeds, and they would be minimal. Mr. Haynam presented and read aloud by title only, proposed Resolution No. 4-2008, a written copy of same having been previously furnished to each member of Council, AAdopting a statement, pursuant to Revised Code of Ohio 709.03(D), indicating what services will be provided to the area proposed to be annexed to the City of Sylvania by petition for annexation filed with the Board of Lucas County Commissioners; and declaring an emergency@. Mr. Haynam moved, Mr. Luetke seconded, to amend proposed Resolution No. 4-2008 by changing the word Abi-weekly@ in Section 1. e. to Aweekly@ to reflect the current policy, and to add Aq. Street lighting will be provided for public streets@; and to dispense with the Second and Third Readings of said Resolution, as amended; roll call vote being: Haddad, Haynam, Luetke, Milner, Backus, Brown, Cappellini (7) yeas; (0) nays. The motion carried.		Resolution 4-2008, A...Services ...Area Proposed to be Annexed...@ (Country Walk Commons)

Mr. Haynam moved, Mr. Milner seconded, that Resolution No. 4-2008, as amended, be enacted as an emergency measure as declared therein; roll call vote being: Haynam, Luetke, Milner, Backus, Brown, Cappellini, Haddad (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 10.

Service Director Jeffrey Ballmer=s report on the state=s resurfacing plans for the exit and entrance ramps to US 23 was placed on file. Mr. Milner presented and read aloud by title only, proposed Ordinance No. 8-2008, a written copy of same having been previously furnished to each member of Council, AConsenting to the upgrade of portions of the US 23 southbound and northbound exit ramps to SR 51/184 and the SR 51 entrance ramp to southbound US 23 by the Ohio Department of Transportation; and declaring an emergency.@ Mr. Milner moved, Mr. Haddad seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Luetke, Milner, Backus, Brown, Cappellini, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ordinance 8-2008, AConsent- ing to the Upgrade...US 23 ...ramps...@

Mr. Milner moved, Mr. Haynam seconded, that Ordinance No. 8-2008 be enacted as an emergency measure as declared therein; roll call vote being: Milner, Backus, Brown, Cappellini, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 11.

Mr. Haynam presented and read aloud by title only, proposed Ordinance No. 9-2008, a written copy of same having been previously furnished to each member of Council, AAmending Chapter 1331 of the Sylvania Codified Ordinances by adding Section 1331.02 - Amendments to Chapter One of the ICC International Property Maintenance Code; and declaring an emergency.@ Mr. Haynam moved, Mr. Luetke seconded, that Council dispense with the Second and Third Readings of said Ordinance; roll call vote being: Backus, Brown, Cappellini, Haddad, Haynam, Luetke, Milner (7) yeas; (0) nays. The motion carried.		Ordinance 9-2008, AAmending Chapter 1331...@

Mr. Haynam moved, Mr. Luetke seconded, that Ordinance No. 9-2008 be enacted as an emergency measure as declared therein; roll call vote being: Brown, Cappellini, Haddad, Haynam, Luetke, Milner, Backus (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 12.

Dr. Backus presented the notice from the Ohio Division of Liquor Control of a permit application. Dr. Backus moved, Mr. Haddad seconded, not to request a hearing for liquor permit no. 8219904, a D3, spiritous liquor on premises only until 1:00 a.m., for Skis Polish American Restaurant, 5834 Monroe Street; roll call vote being: Brown, Cappellini, Haddad, Haynam, Luetke, Milner, Backus (7) yeas; (0) nays. The motion carried.		No hearing requested for liquor permit for Ski=s, 5834 Monroe.

Mayor Stough stated that Council will now consider agenda item 13.

Mr. Luetke moved, Mr. Milner seconded, to authorize the clerk to advertise for bids for a 4x4 3/4 ton pickup truck for the Division of Parks & Forestry; roll call vote being: Cappellini, Haddad, Haynam, Luetke, Milner, Backus, Brown (7) yeas; (0) nays. The motion carried.

Mayor Stough stated that Council will now consider agenda item 14.

The Service Director reported on his meeting with the Corps of Engineers and the EPA along with the consultant to work on alternate drainage at Harroun Park since the existing pond cannot be used. Another pond can be created next to it. He noted that the Harroun Park Committee established by the Metroparks is meeting at the library on February 20 at 4:00 p.m. Mr. Luetke requested that Mrs. Cappellini be designated as the City=s representative on the committee, and no one objected.		Harroun Park pond update.

Mayor Stough stated that Council will now consider agenda item 15.

After discussion, Mr. Haddad moved, Dr. Backus seconded, to refer the School=s request for a school resource officer at McCord Jr. High, and the request from the Islamic Academy to provide a D.A.R.E. officer, to the Safety Committee for review and recommendation; roll call vote being: Haddad, Haynam, Luetke, Milner, Backus, Brown, Cappellini (7) yeas; (0) nays. The motion carried. The Safety Committee will meet on February 14 at 6:00 p.m. in Council Chambers.		School resource officer requests to Safety Comm.

Mayor Stough stated that Council will now consider agenda item 16.

Mr. Haynam reported that the Zoning & Annexation Committee discussed enforcement options in relation to the zoning and building code, and is considering civil enforcement provisions. A Zoning & Annexation Committee meeting is tentatively scheduled for March 3 at 4:00 p.m. in Council Chambers with the Bowling Green prosecutor who has experience in taking these types of cases to court.		Zoning & Annexation Comm. report.

There were no items for 17, and Mayor Stough stated that Council will now consider agenda item 18.

Mr. Haddad moved, Mr. Luetke seconded, to appoint Todd Milner to the Sylvania Community Action Team (S.C.A.T.) as City Council=s representative; roll call vote being: Haynam, Luetke, Milner, Backus, Brown, Cappellini, Haddad (7) yeas; (0) nays. The motion carried.		Milner appointed to S.C.A.T.

Mayor Stough stated that Council will now consider agenda item 19.

Mr. Haddad reported that he has met with Toledo City Council=s President, and they hope to meet monthly to discuss regional cooperation. He also attended a meeting on utilities. Mr. Haddad moved, Mr. Milner seconded, to authorize a resolution calling for changes to substitute S.B.221 (restructure Ohio=s electric industry) to improve savings for residential and commercial rate payers, and to refer that resolution to the Utilities & Environment Committee for consideration and review; roll call vote being: Luetke, Milner, Backus, Brown, Cappellini, Haddad, Haynam (7) yeas; (0) nays. The motion carried.		Ohio=s electric industry changes to Utilities Comm.

Mayor Stough stated that Council will now consider agenda item 20.

There was a short discussion on L.C.I.C. funding now that Toledo is not paying into it. They are offering in-kind services instead. Sylvania has not paid anything to date.		L.C.I.C. funding.

After a brief discussion on the notice of TMACOG=s March 15 public records law seminar for elected officials, Mr. Haynam moved, Mr. Luetke seconded, to authorize a resolution designating the Clerk of Council to attend the training for the Mayor and City Council members; roll call vote being: Milner, Backus, Brown, Cappellini, Haddad, Haynam, Luetke (7) yeas; (0) nays. The motion carried.		Clerk to be authorized designee for public records training.

Mayor Stough stated that all items on the agenda had been considered. Mr. Haynam moved, Mr. Luetke seconded, that this meeting adjourn. All present voting yea (7); (0) nays. The motion carried and the meeting adjourned at 9:00 p.m.		Adjournment.